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Legal Administrative Assistant

2 months ago

Sarasota, Florida, United States Prime Headhunting & Recruiting, Inc. Full time
Job Title: Legal Administrative Assistant

Prime Headhunting & Recruiting, Inc. is seeking an experienced and highly organized Legal Administrative Assistant to support their legal team in their Sarasota office.

Job Summary:

The ideal candidate will have previous law firm administrative experience, specifically in trusts, estate planning, and probate matters. This position will assist the firm with preparing documents related to trusts, estate planning, and probate, as well as provide general administrative support.

Responsibilities:
  • Assist with the preparation of probate, trust, and estate plan signings and documents.
  • Provide general administrative support, including answering phones, greeting clients, and handling incoming and outgoing mail.
  • Prepare, proofread, and format documents and correspondence with accuracy and attention to detail.
  • Assist in administrative financial record keeping.
  • Provide reception desk coverage for short periods of time on an as-needed basis.
  • Manage and coordinate schedules, including appointments, meetings, and other arrangements as needed.
  • Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible.
  • Assist with billing and invoicing processes, including time entry and client billing inquiries.
  • Provide training support for other assistants within the firm as needed.
Qualifications:
  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • A minimum of 3 years of experience in a professional services setting or law firm setting preferred.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Excellent written and verbal communication skills with a keen eye for detail.
  • Strong client service skills and experience training/mentoring colleagues.
  • Advanced computer skills, including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) and Adobe or similar/equivalent PDF program.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
Benefits:
  • Competitive salary (based on experience)
  • Discretionary bonuses and raises
  • Paid vacation, sick time, and holidays offered
  • 401K matching 4%
  • Free onsite parking
  • Health insurance
Work Environment:

Job Type: Full-time onsite only

8 hour shift (8:30am-5:00pm) Monday-Friday

Work Location: Sarasota, FL (no hybrid or remote work model offered)