Executive Assistant to Managing Partner
3 days ago
We are seeking an experienced Executive Assistant to support the Managing Partner of a reputable law firm in Sarasota, FL. This is a full-time, in-office position offering a unique opportunity for a skilled administrative professional to provide key support to the Managing Partner.
Key Responsibilities:- Manage and maintain the Managing Partner's calendar, including scheduling internal and external meetings.
- Manage the Managing Partner's email account, ensuring timely responses and prioritizing correspondence.
- Process and create legal files, ensuring accuracy and timely updates in the firm's systems.
- Input and manage client information in the firm's CRM system.
- Follow up with unpaid clients and assist with collections.
- Manage office operations, including coordinating supplies, equipment, and vendor relationships.
- Oversee general office functions to ensure an efficient and professional environment.
- Answer basic legal questions related to the firm's practice areas, with training provided if necessary.
- Familiarity with PC Law software is a plus.
- Handle confidential information and manage sensitive client interactions with empathy.
- Assist with other administrative tasks as needed.
- Previous experience in a law firm is strongly preferred, though candidates with strong adaptability and relevant experience in high-demand environments are encouraged to apply.
- Proficiency in managing calendars, legal documentation, office management, and client information.
- Experience managing email accounts for executives, including prioritizing communications.
- Strong organizational skills and the ability to manage multiple tasks efficiently.
- High ethical standards and trustworthiness in handling confidential information.
- Empathy and discretion in client interactions.
- Experience with CRM software and PC Law (preferred but not required).
- Excellent communication skills, both written and verbal.
- Ability to work independently and handle confidential information with discretion.
- Annual salary based on experience, in the range of $70,000-$90,000.
- Discretionary bonuses and raises.
- Paid vacation, sick time, and holidays.
- 401K with 4% matching.
- Health insurance.
- Free onsite parking.
- Full-time, in-office role.
- Monday to Friday, 8:30 AM - 5:00 PM.
This position is based in Sarasota, FL, and requires full-time, in-office attendance.
How to Apply:If you are an experienced Executive Assistant seeking a challenging and rewarding role, we encourage you to apply. Please submit your resume and cover letter outlining your qualifications and experience. This is a confidential posting on behalf of our client, and all inquiries will be handled with the utmost discretion.
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