Executive Assistant to Managing Partner

3 days ago

Sarasota, Florida, United States Prime Headhunting & Recruiting, Inc. Full time
Job Title: Executive Assistant to Managing Partner

We are seeking an experienced Executive Assistant to support the Managing Partner of a reputable law firm in Sarasota, FL. This is a full-time, in-office position offering a unique opportunity for a skilled administrative professional to provide key support to the Managing Partner.

Key Responsibilities:
  • Manage and maintain the Managing Partner's calendar, including scheduling internal and external meetings.
  • Manage the Managing Partner's email account, ensuring timely responses and prioritizing correspondence.
  • Process and create legal files, ensuring accuracy and timely updates in the firm's systems.
  • Input and manage client information in the firm's CRM system.
  • Follow up with unpaid clients and assist with collections.
  • Manage office operations, including coordinating supplies, equipment, and vendor relationships.
  • Oversee general office functions to ensure an efficient and professional environment.
  • Answer basic legal questions related to the firm's practice areas, with training provided if necessary.
  • Familiarity with PC Law software is a plus.
  • Handle confidential information and manage sensitive client interactions with empathy.
  • Assist with other administrative tasks as needed.
Qualifications:
  • Previous experience in a law firm is strongly preferred, though candidates with strong adaptability and relevant experience in high-demand environments are encouraged to apply.
  • Proficiency in managing calendars, legal documentation, office management, and client information.
  • Experience managing email accounts for executives, including prioritizing communications.
  • Strong organizational skills and the ability to manage multiple tasks efficiently.
  • High ethical standards and trustworthiness in handling confidential information.
  • Empathy and discretion in client interactions.
  • Experience with CRM software and PC Law (preferred but not required).
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and handle confidential information with discretion.
Compensation and Benefits:
  • Annual salary based on experience, in the range of $70,000-$90,000.
  • Discretionary bonuses and raises.
  • Paid vacation, sick time, and holidays.
  • 401K with 4% matching.
  • Health insurance.
  • Free onsite parking.
Schedule:
  • Full-time, in-office role.
  • Monday to Friday, 8:30 AM - 5:00 PM.
Location:

This position is based in Sarasota, FL, and requires full-time, in-office attendance.

How to Apply:

If you are an experienced Executive Assistant seeking a challenging and rewarding role, we encourage you to apply. Please submit your resume and cover letter outlining your qualifications and experience. This is a confidential posting on behalf of our client, and all inquiries will be handled with the utmost discretion.

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