Administrative Assistant
3 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Fowler High School. The successful candidate will provide clerical, secretarial, and administrative support to the school, conveying information regarding school functions and procedures, and supporting the broad array of services provided to students, parents, and instructional and support employees.
Key Responsibilities- Prepare, copy, and distribute notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events, or other work-related matters.
- Assist in maintaining documents, files, and records.
- Assist in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
- Assist visitors to the office, including students, parents, substitutes teachers, and others.
- Manage daily and period-by-period student attendance.
- Manage building entry.
- Manage/coordinate arrangements for Substitute Teachers or Aides.
- Answer telephone calls, and provide information and assistance to callers.
- Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Respond to inquiries from students, parents, visitors, and employees, providing information, facilitating communication among parties, and/or providing direction.
- Ability to describe problems and work orally or in writing to supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to carry out instructions furnished in written or oral form.
- Ability to add, subtract, multiply, and divide, and perform arithmetic operations.
- Uses standard office equipment such as personal computer, copy machine, telephone.
- Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, electronic mail, Google apps, etc.).
- Ability to problem solve job-related issues.
- Ability to work with a diverse group of individuals.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding students, employees, and others.
- Organizational and time management skills.
- Knowledge of office management procedures.
- Successful experience with office management preferred.
This position will work in a standard office and school building environment.
The successful candidate will be required to stand/sit/walk frequently, lift moderate items, and be dependable.
Applicants must possess at least a High School Diploma or equivalent, have no criminal record, and pass all background checks (fingerprinting, etc.).
When applying, please include contact information for at least three (3) professional references.
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