Administrative Assistant
4 weeks ago
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
Responsibilities- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
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Administrative Assistant
1 week ago
Ocala, FL, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
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Administrative Assistant
4 weeks ago
Ocala, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
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Administrative Assistant
3 weeks ago
ocala, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
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Administrative Assistant
7 days ago
Ocala, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
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Administrative Assistant
4 weeks ago
ocala, United States SNI Companies Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...
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Administrative Assistant
2 weeks ago
Ocala, United States Staffing Now Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone...
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Administrative Assistant
4 weeks ago
Ocala, United States Staffing Now Full timeJob briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone...
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Administrative Assistant
1 week ago
Margate, FL, United States Ultimate Staffing Full timeJob Title: Bilingual Administrative Assistant in the Margate area.Job Summary:We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have experience with Microsoft Office applications, filing systems, and invoicing. This role requires strong organizational skills, attention to detail, and the...
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Administrative Assistant
1 week ago
Miami, FL, United States Vima Foods Full timeAdministrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...
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Virtual Assistant
3 weeks ago
, FL, United States Easy HR Group Full timeJob Title: Virtual Assistant - Administrative SupportJob Summary:We are seeking a highly organized and experienced Virtual Assistant to support our team with administrative tasks, organization, and finance management.The ideal candidate should possess extensive admin and organization experience and proficiency in finance-related tasks. While prior travel...
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Administrative Assistant
1 week ago
Deerfield Beach, FL, United States Ultimate Staffing Full timeOur client is looking for an Administrative Assistant with excellent attention to detail and a positive attitude to join their team in Deerfield Beach, FL. Current daily tasks involve assisting operations department with heavy data entry, scanning, filing, and generating reports to help streamline operations. Other departments may require a variety of...
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Administrative Assistant
5 days ago
Deerfield Beach, FL, United States Ultimate Staffing Full timeOur client is looking for an Administrative Assistant with excellent attention to detail and a positive attitude to join their team in Deerfield Beach, FL. Current daily tasks involve assisting operations department with heavy data entry, scanning, filing, and generating reports to help streamline operations. Other departments may require a variety of...
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Administrative Assistant
3 weeks ago
Ocala, Florida, United States Mechanical One Full time**Job Summary**We are seeking an Administrative Assistant with plumbing experience to support our operations at Mechanical One. As a key member of our team, you will play a vital role in managing administrative tasks while leveraging your knowledge of plumbing to assist in technical inquiries, project coordination, and customer service.**Key...
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Administrative Assistant Branch
2 weeks ago
Ocala, United States BHHS Florida Realty Full timeThis position performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general...
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Administrative Assistant
1 week ago
Vero Beach, FL, United States Rossway Swan Full timeRossway Swan, an AV Preeminent Rated Law Firm, is seeking an outgoing and enthusiastic Administrative Assistant. The ideal applicant will possess the following qualities:Above average communication skillsA pleasant and professional demeanor while answering the telephone and interacting with clients, co-workers, and colleaguesA working knowledge of Microsoft...
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Operations Administrative Assistant 1
1 month ago
Pensacola, FL, United States Crown Health Care Laundry Services Full timeOperations Support Administration Admin.POSITION SUMMARYThe primary purpose of a Corporate Operations Assistant is to provide administrative and reporting assistance to the corporate Operations team. The Assistant will utilize exceptional detail orientation and accuracy to ensure that reports and assignments are accurate and beneficial to the...
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Administrative Assistant
18 hours ago
Ocala, United States Trumpet Behavioral Health Full timeOverview The Operations Assistant resembles an administrative assistant with a strong focus in healthcare. If you absolutely love working with children and interacting with their families, this is the role for you! Successful candidates will understand general office administrative duties and how to keep a center clean and running efficiently. They will also...
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Administrative Assistant
5 days ago
Ocala, United States Trumpet Behavioral Health Full timeOverview The Operations Assistant resembles an administrative assistant with a strong focus in healthcare. If you absolutely love working with children and interacting with their families, this is the role for you! Successful candidates will understand general office administrative duties and how to keep a center clean and running efficiently. They will also...
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Executive Administrative Assistant
1 week ago
Aventura, FL, United States Ascendo Resources Full timeAscendo is thrilled to announce an incredible opportunity in the ever-evolving real estate development industry! This Executive Administrative Assistant role provides the chance to work alongside a visionary in a high-energy, fast-paced environment where your skills and initiative will be valued every day. If you're a sharp, confident professional who...
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Administrative Assistant
1 week ago
Clearwater, FL, United States Decks and Docks Full timeJob descriptionClearwater corporate office is currently seeking a full-time Office Assistant/Receptionist to assist in the day-to-day functions of the Corporate Staff.Job Responsibilities would include:First line of defense for answering and rerouting calls. Handling company voicemails.Managing corporate calendars and vetting emails.Daily errand running...