Administrative Assistant

4 weeks ago


AL United States City of Madison, AL Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the City of Madison, AL. As a key member of our staff, you will provide exceptional customer service, manage administrative tasks, and support the Recreation Department's daily operations.

Responsibilities:
  • Provide exceptional customer service to the public, responding to inquiries and resolving issues in a timely and professional manner.
  • Manage administrative tasks, including data entry, record-keeping, and filing.
  • Assist with membership processing, verifying membership information, and entering payments into RecTrac.
  • Answer incoming calls, take messages, and forward calls to the appropriate staff member.
  • Perform receptionist duties, including greeting patrons, assisting with facility use, and maintaining a clean and organized reception area.
  • Process new or renewal membership information into RecTrac.
  • Assist with completing computer input for registrations, room rentals, and other tasks as assigned.
Requirements:
  • High school diploma or equivalent required.
  • Experience working with the general public and children preferred.
  • Experience in general office/receptionist duties, computer experience, answering phones, and communicating with the general public.
  • Valid driver's license and strong driving record required for use of city vehicle.
Working Conditions:
  • Normal office working conditions.
  • May require occasional overtime and work on weekends.
  • May be required to attend evening meetings, such as council meetings, etc.
  • May require work in an environment where there are temperature fluctuations, noise, poor ventilation, dirt, dust, etc.
  • Must be able to work varying hours, extended hours, weekend, and holidays, and at times with little or no notice, etc.
  • May require some travel for state association meetings, annual conference, workshops, seminars, etc.
Physical Capabilities:
  • Ability to see well enough to observe patrons, facility forms, etc.
  • Ability to read well enough to read memos, letters, reports, etc.
  • Ability to be mobile in order to deliver handwritten messages, assist public, etc.
  • Ability to bend, climb, stand in order to complete job tasks.
  • Ability to hear well enough to understand normal conversation, hear persons from a distance, hear telephone, etc.

We offer a competitive salary range of $18.32 to $20.22 per hour, based on experience. If you are a motivated and detail-oriented individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.



  • , AL, United States Cullman Parks, Recreation, & Sports Tourism Full time

    Job Title: Front OfficeJob Summary:The Front Office is responsible for providing administrative support to the Food and Beverage department. The ideal candidate will have excellent organizational and recordkeeping skills, with the ability to work independently and as part of a team.Responsibilities:Assist senior employees in various work in development,...


  • Tuscaloosa, AL, United States DICK'S Sporting Goods Full time

    At DICK'S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams. We are committed to creating an inclusive and diverse workforce, reflecting the communities we serve.If you are ready to make a...


  • , MS, United States Entergy Full time

    Job SummaryThis position coordinates all administrative functions and provides multifaceted support to department management and staff. Responsibilities include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, and running and tracking projects and programs associated with senior...

  • Office Manager

    7 days ago


    Birmingham, AL, United States TASSCO Full time

    ABOUT THE COMPANYTASSCO (Total Alloy Steel Service Company) is a leading distributor and fabricator of quality wear-resistant products and services. At the heart of TASSCO’s mission is a passion for “Making customers’ lives better” by supporting bulk material handling customers who want help, technical expertise, and value cost effective solutions....


  • Birmingham, AL, USA, United States Samford University Full time

    Job Title: Administrative AssistantSamford University is seeking a highly organized and detail-oriented Administrative Assistant to support the Department of Physician Assistant Studies. The successful candidate will provide administrative support to the Department Chair and faculty, ensuring the smooth operation of the department.Key...


  • Birmingham, AL, USA, United States Samford University Full time

    Job Title: Administrative AssistantSamford University is seeking an experienced Administrative Assistant to provide support to the Department of Physician Assistant Studies. The successful candidate will be responsible for providing administrative support to the Department Chair and faculty, including scheduling appointments, preparing course materials, and...


  • , CT, United States State of Connecticut Full time

    Job Title: Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at the State of Connecticut. As an Administrative Assistant, you will provide critical support to our Social Equity Council, ensuring the smooth operation of our office and the success of our programs.Key Responsibilities:Provide...


  • , AL, United States Avion Solutions Full time

    Job Title: Property AdministratorAvion Solutions Inc., an employee-owned company, is seeking a highly skilled Property Administrator to join our team. This role is based in Huntsville, AL.Job Responsibilities:Assist the Government Furnished Property (GFP) Manager in coordinating, managing, issuing, and procuring all acquisition-related property.Support the...


  • Manchester, CT, United States Creative Financial Staffing Full time

    Are you interested in working for a municipality? CFS is helping a local public works department identity an Administrative Assistant!Why Work Here? Stable position where they are looking to identify someone long term Flexible hours, start as early as 7 AM Directly support 2 departments and gain exposure Great work life balance, 37.5 hour full time...


  • Ocala, FL, United States Staffing Now Full time

    Job briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone...


  • Ocala, FL, United States SNI Companies Full time

    Job briefWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...


  • Weatherford, TX, United States DWG Capital Group Full time

    Company Description With over $1B closed in the past 24 months, DWG Capital Group is an award-winning boutique brokerage/capital markets firm located in Weatherford, TX. Our experienced team has closed over 15,000 MF units and millions of square feet of CRE in 40+ states, offering financing, buying, and exclusive selling services to our clients. Role...


  • Atlanta, GA, United States TI Partners Full time

    Company DescriptionTI Partners is a technology-focused investment bank that delivers high-value strategic results for its clients. With a national presence, TI Partners works with boot-strapped entrepreneurs, managers, and equity-holders to accomplish their goals. As a trusted advisor, TI Partners leverages its unique history and pedigree to craft...


  • Charlotte, NC, United States TRC Talent Solutions Full time

    Administrative Assistant We are assisting a South Charlotte Regional office in hiring an Administrative Assistant to join their expanding team. This is a great entry-level opportunity with room for growth in a dynamic office environment. Competitive salary based on experience. Responsibilities of the Administrative Assistant: Input new orders and contracts...


  • Hopkinton, MA, United States VitalCore Health Strategies Full time

    Join the VitalCore Team in Massachusetts! We're people who are fueled by passion, not by profit. VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has openings for a Full Time - Administrative Assistant at the Regional Office in Hopkinton, Massachusetts. Looking for a rewarding career in the healthcare field with...


  • Hopkinton, MA, United States VitalCore Health Strategies Full time

    Join the VitalCore Team in Massachusetts! We're people who are fueled by passion, not by profit. VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has openings for a Full Time - Administrative Assistant at the Regional Office in Hopkinton, Massachusetts. Looking for a rewarding career in the healthcare field with...


  • Milton, MA, United States The Hollister Group Full time

    Administrative AssistantOne of our clients in higher education, located in Milton, is looking for an Administrative Assistant. The Administrative Assistant will focus on acting as a liaison for all levels of management and ensure a smooth flow of information. The ideal candidate for this role is someone who is driven, organized, experienced, and ready to...


  • Westerville, OH, United States Insight Global Full time

    Company: SensiencePosition: Administration AssistantOpenings: 1Duration: 3-6 month CTHAddress: Onsite 5 days a week in Polaris ( 570 Polaris Parkway Westerville, OH 43082)Pay Rate: $30-$35/hourConversion Salary: 65k-75k Must Haves: Proven experience as an administrative assistant or office admin assistant.Proficiency in MS Office (MS Excel and MS...


  • , AL, United States Integration Innovation, Inc. Full time

    Job SummaryThe Junior Security Administrator will be responsible for performing system security administration on designated technology platforms, including operating systems, applications, and network security devices. This role will ensure the stable and secure operation of the organization's Information Technology (IT) infrastructure and systems.Key...


  • United, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our team at SERVPRO of Columbia, Montour & Sullivan Counties. As an Administrative Assistant, you will be responsible for providing exceptional customer service, handling inbound and outbound telephone communication, and performing various administrative...