Administrative Assistant

1 month ago


Englewood CO United States Innospec Inc. Full time

We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant located in our Englewood, CO Corporate Headquarters. In this role, you will provide administrative support to ensure the smooth running of daily operations.


Responsibilities

  • Answer phones, take messages, connect and field incoming calls for team
  • Greet guests and customers
  • Coordinate office lunches and events
  • Coordination of incoming and outgoing mail
  • Conference call scheduling/meeting room scheduling
  • Order office supplies
  • Maintaining the common areas
  • Onsite contact for maintenance/office management
  • Assist Finance and Operations with Freight Bill Matching
  • Assist Finance and Operations with attaching documents in AX (BOL’s to Sales Orders, Transfer Orders, Purchase Orders; Production Paperwork, etc)
  • Sales Tax Certificate management, updating and data input for SAP Implementation
  • Calling vendors to verify banking information for Finance
  • Additional scanning or clerical work as needed to support the business

Requirements

  • Some college or 1 year experience in a similar role
  • Exceptional professional communication skills
  • Excellent organizational skills
  • Proficiency in Microsoft applications
  • Approachable and personable
  • In person, M-F 7am-4pm



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