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Escrow Accounting Specialist

1 month ago

Reston, Virginia, United States HomeServices of America Full time
Job Summary

As an Escrow Accounting Specialist at HomeServices of America, you will be responsible for performing a range of accounting duties and providing support for the Escrow or Property Management Accounting Department. Your tasks will include data entry of specialized information, maintenance and preparation of reports, and a variety of accounting activities to be performed in accordance with company practices and procedures. You will interact with other departments, customers, or outside vendors/agencies to resolve problems.

Key Responsibilities
  • Perform a variety of accounting tasks and meet or exceed the service level agreement requirements.
  • Enter accounting data, maintain records, and generate reports.
  • Initiate ACH and wire transfers, and process wire transfers within defined timeframe.
  • Analyze, follow-up and coordinate efforts for outstanding escrow checks, including cancellation and reissuance of checks or preparation for escheatment.
  • Process and administer billing and accounts receivable.
  • Investigate and resolve account and file/property balance discrepancies.
  • Perform daily cash management functions, including daily deposits, initiate and confirm wire activity, analyze cash position, move cash between escrow ledgers, and record transactions to escrow files.
  • Respond to inquiries and information requests on a timely basis.
  • For the Property Management function, the following responsibilities apply:
    • Obtain back up documentation for tenants, properties and leases and follow up for missing information.
    • Update property management systems as required.
    • Record rental receipts, notifying property and rental managers of unpaid rents.
    • Paying owner disbursements, managed property vendor invoices and release of security deposits, ensuring security deposit releases are compliant with policy.
    • Process disbursements of other fees and coordinate with appropriate parties.
    • Generate reports and calculate commissions for property managers.
    • Notify property and rental managers of any cash shortfalls for vendor invoices.
    • Generate and retain all related reports.

Performance Expectations
  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed, achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities, taking personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications
  • Associate degree in accounting, finance or general business or equivalent knowledge and experience.
  • 2 to 5 years' accounting experience, related industry or banking experience preferred.