Accounts Payable Specialist
2 days ago
We are seeking an experienced and detail-oriented Accounts Payable Specialist to manage and process invoices, ensure vendor payments are accurate and timely, and maintain thorough documentation for auditing and compliance purposes.
Key Responsibilities:
- Invoice and Payment Management:
- Review all invoices and payment requests for appropriate documentation and approval prior to payment.
- Prioritize invoices according to cash discount potential and payment terms.
- Accurately code and enter invoices into the accounting system.
- Process check requests and generate check runs/EFT payments.
- Expense and Credit Management:
- Audit and process credit card bills.
- Review, process, and research employee expense reports in Concur.
- Administer UTA's credit card program.
- Vendor and Compliance Management:
- Handle vendor set-up, maintain 1099/W9 documentation, and oversee year-end processing.
- Reconcile vendor statements and investigate discrepancies.
- Ensure compliance with internal policies and obtain necessary approvals.
- Customer Service & Communication:
- Respond to vendor inquiries professionally and promptly.
- Collaborate with internal departments to resolve any payment-related issues.
- Documentation & Reporting:
- Maintain accurate files with thorough documentation for auditing purposes.
- Assist with month-end and year-end closing processes.
- Special Projects:
- Perform other special projects as assigned, supporting the broader finance and accounting functions.
Qualifications:
- Experience:
- 5+ years of experience in Accounts Payable, including high-volume processing.
- Experience with Concur, Tipalti, or NetSuite (strong preference for at least one).
- Education:
- Bachelor's degree in Accounting or a related field preferred, but equivalent experience will be considered.
- Skills and Competencies:
- Strong proficiency in Excel and Outlook; experience with Concur and Sage is a plus.
- Thorough understanding of accounts payable, general ledger systems, financial charts of accounts, and corporate procedures.
- Strong research, problem-solving, and resolution skills with a keen eye for detail.
- Ability to thrive in a paperless environment, leveraging scanners and OCR technology.
- Excellent organizational, time management, and documentation skills.
- Adept at using and learning new technology and applications.
- Strong communication skills, both written and verbal.
- Ability to work independently and within a team in a fast-paced, high-volume environment, ensuring accuracy and meeting deadlines.
Ledgent Finance & Accounting is an equal opportunity employer and welcomes applications from all qualified candidates.
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