Accounts Payable Specialist

2 days ago


Beverly Hills, California, United States Ledgent Finance & Accounting Full time
Accounts Payable Specialist Job Description

We are seeking an experienced and detail-oriented Accounts Payable Specialist to manage and process invoices, ensure vendor payments are accurate and timely, and maintain thorough documentation for auditing and compliance purposes.

Key Responsibilities:

  • Invoice and Payment Management:
    • Review all invoices and payment requests for appropriate documentation and approval prior to payment.
    • Prioritize invoices according to cash discount potential and payment terms.
    • Accurately code and enter invoices into the accounting system.
    • Process check requests and generate check runs/EFT payments.
  • Expense and Credit Management:
    • Audit and process credit card bills.
    • Review, process, and research employee expense reports in Concur.
    • Administer UTA's credit card program.
  • Vendor and Compliance Management:
    • Handle vendor set-up, maintain 1099/W9 documentation, and oversee year-end processing.
    • Reconcile vendor statements and investigate discrepancies.
    • Ensure compliance with internal policies and obtain necessary approvals.
  • Customer Service & Communication:
    • Respond to vendor inquiries professionally and promptly.
    • Collaborate with internal departments to resolve any payment-related issues.
  • Documentation & Reporting:
    • Maintain accurate files with thorough documentation for auditing purposes.
    • Assist with month-end and year-end closing processes.
  • Special Projects:
    • Perform other special projects as assigned, supporting the broader finance and accounting functions.

Qualifications:

  • Experience:
    • 5+ years of experience in Accounts Payable, including high-volume processing.
    • Experience with Concur, Tipalti, or NetSuite (strong preference for at least one).
  • Education:
    • Bachelor's degree in Accounting or a related field preferred, but equivalent experience will be considered.
  • Skills and Competencies:
    • Strong proficiency in Excel and Outlook; experience with Concur and Sage is a plus.
    • Thorough understanding of accounts payable, general ledger systems, financial charts of accounts, and corporate procedures.
    • Strong research, problem-solving, and resolution skills with a keen eye for detail.
    • Ability to thrive in a paperless environment, leveraging scanners and OCR technology.
    • Excellent organizational, time management, and documentation skills.
    • Adept at using and learning new technology and applications.
    • Strong communication skills, both written and verbal.
    • Ability to work independently and within a team in a fast-paced, high-volume environment, ensuring accuracy and meeting deadlines.

Ledgent Finance & Accounting is an equal opportunity employer and welcomes applications from all qualified candidates.



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