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Office Coordinator

2 months ago

Fremont, California, United States FE Controls Corporation Full time
Position Overview

FE Controls Corporation is seeking a meticulous and proactive Office Coordinator to support our operations. This entry-level role is essential for maintaining an efficient office environment.

Key Responsibilities:

  • Demonstrate proficiency in Microsoft Office Suite including Word, Excel, and Outlook.
  • Utilize internet browsing skills effectively.
  • Manage incoming calls and welcome visitors with professionalism.
  • Address inquiries and requests in a timely manner.
  • Organize calendars and coordinate meetings and appointments.
  • Handle mail distribution and organization.
  • Maintain both electronic and physical filing systems.
  • Oversee documentation related to vendors and contractors.
  • Process invoices and bills, ensuring proper filing of packaging slips.
  • Support office personnel and facilitate smooth operations.
  • Source and order office supplies as needed.
  • Keep employee records and manage insurance benefits documentation.
  • Ensure compliance with valid contractor insurance certificates, licenses, and business tax certificates.

Qualifications:

  • Strong computer skills with a willingness to learn new technologies.
  • Proficient in English, both written and verbal.
  • Exceptional organizational and time management abilities.
  • Familiarity with the latest office technologies and applications.
  • Ability to manage multiple tasks and prioritize effectively.
  • Excellent communication skills, both verbal and written.
  • Maintain confidentiality and discretion in all matters.
  • Possess a valid driver's license.