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Office Operations Coordinator
2 months ago
Location: Downtown San Diego, CA
Job Type: Full-Time, On-site
About Us: At AMIRI BUILDING ENGINEERING INC dba 120 DEGREEZ, we are dedicated to providing innovative and sustainable engineering solutions. Our firm excels in mechanical, electrical, and plumbing (MEP) engineering, contributing to significant projects across various sectors.
Position Overview: We are looking for a meticulous and organized Administrative Assistant to support our Operations and Marketing departments. This role is essential for maintaining efficient office workflows and accurate data management, ensuring the seamless operation of our engineering firm.
Key Responsibilities:
- Offer administrative assistance to the Operations and Marketing teams.
- Maintain systematic filing systems for both physical and digital documents.
- Execute data entry tasks with precision and speed.
- Update and manage databases, spreadsheets, and various systems.
- Conduct research and gather information to meet departmental requirements.
- Prepare and revise documents, including reports, drafts, and correspondence.
- Manage incoming communications, including directing phone calls.
- Coordinate schedules, appointments, and meetings for team members as necessary.
- Assist in the application process and manage approvals.
- Support coordination for executive events, travel, and meetings as required.
- Perform additional duties as assigned by management.
Qualifications:
- Demonstrated experience as an administrative assistant, office assistant, or in a similar role.
- Strong skills in data entry and recordkeeping.
- Excellent organizational and time management abilities with a knack for prioritizing tasks.
- Effective verbal and written communication skills.
- Ability to manage confidential information with integrity.
- Experience in human resources support is advantageous.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Proactive problem-solving skills and a positive attitude.
- Detail-oriented and efficient in managing time.
- High school diploma; additional qualifications in Office Administration or a related field are preferred.
Why Work With Us:
- Competitive salary based on experience.
- Accrual of Paid Time Off (PTO) up to 2 weeks.
- Paid company holidays.
- Employee Assistance Program.
- Opportunities for professional development and support for continuing education.
- A collaborative and dynamic work environment with advancement opportunities.
- Access to gym and pool facilities.
