Office Operations Manager

2 months ago


San Diego, California, United States Ace Parking Full time
About the Role

Ace Parking is seeking a highly skilled and organized Office Operations Manager to join our team. As a key member of our administrative staff, you will be responsible for ensuring the smooth and efficient operation of our office environment.

Key Responsibilities
  • Office Administration:
    • Oversee daily office operations to ensure efficiency and effectiveness.
    • Manage office supplies inventory and place orders as necessary.
    • Coordinate with vendors and service providers to maintain office infrastructure.
    • Organize and maintain office files, records, and documents.
  • Financial Management:
    • Prepare and manage office budgets, including tracking expenses and identifying cost-saving opportunities.
    • Process invoices, receipts, and other financial documents accurately and promptly.
    • Collaborate with the accounting department to ensure financial procedures align with company policies.
  • Team Support and Communication:
    • Act as a central point of communication within the office, ensuring that all team members are informed and aligned with company objectives.
    • Schedule and organize meetings, including preparing agendas and taking minutes.
    • Facilitate effective communication between departments and external partners.
    • Foster a collaborative and supportive office environment.
  • Team Culture Support:
    • Coordinate employee engagement activities that reflect the company's value of family.
  • Customer Service and Extraordinary Service Delivery:
    • Serve as a point of contact for clients and visitors, ensuring a welcoming and professional experience.
    • Address and resolve any issues or concerns in a manner that exceeds client expectations.
    • Ensure that all office interactions reflect the company's commitment to extraordinary service.
  • Support for Profitability:
    • Identify opportunities to improve office efficiency and reduce operational costs.
    • Contribute to the company's profitability by ensuring that all resources are utilized effectively.


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