Office Administrator

5 hours ago

Ontario, California, United States Hera Technologies LLC Full time
Job Description

Job Description


Summary:

Hera Technologies, LLC is seeking a highly motivated Office Manager to join its team working in a hands-on, collaborative environment. The individual will perform the responsibilities listed below and other duties as required by the Company. The successful candidate will be a self-starter who takes responsibility for their work and possesses excellent attention to detail. This position may have direct reports.


FLSA Classification: Hourly Nonexempt

Type: Full-time

Work hours: Monday - Friday, 8:00am - 4:30pm; infrequent weekend work may be necessary. Hours may be adjusted at the discretion of your supervisor.

Salary Range: $26.00

Reports to: Human Resources Manager

Location: 100% onsite at 1055 E Francis St. Ontario, CA 91761 USA


Essential Job Duties (which include, but not limited to):


Office Manager Duties:

  • Manage internal requisitions for materials and supplies - approval, purchase, follow-up, input into JobBOSS, review and approve invoices for payment.
  • Manage invoice approvals by notifying approver of process and resolve issues as needed.
  • JobBOSS management - generate reports, create traveler's templates, clear outstanding orders.
  • Assign JobBOSS user credentials such as login information.
  • Manage IT - work with outsourced vendor on maintenance and general troubleshooting, new user setup, phone system maintenance, keep inventory of electronics (phones, computers, accessories, etc.) and be point of contact for distribution of electronics, visitor management system maintenance.
  • Retrieve and sort incoming mail and distribute accordingly.
  • Write and distribute emails, memos, letters, faxes, and forms.
  • Event planning, filing, organizing and other projects as required by Company Management.
  • Ensure smooth communication with employees and timely resolution to their queries.
  • Backup Administrative Assistant as needed.
  • Perform cross-functional operations.
  • Support 5-S and adhere to health, safety, and environmental company guidelines.
  • Backup HR Manager as needed with orientation, inputting employees in HRIS, payroll and other duties as assigned.

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.


Minimum Requirements:

  • High school graduate or equivalent.
  • A minimum of two years' experience as an office manager plus some HR experience.
  • Knowledge of and working experience with accounting and QuickBooks.
  • Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) Knowledge of information technology systems.
  • Strong communication and interpersonal skills.
  • Self-starter and ability to work independently in a fast-paced environment.
  • Highly organized, detail-oriented, and self-motivated with ability to multi-task.
  • General computer and networking knowledge.
  • Ability to communicate effectively in oral and written English.
  • Ability to learn to perform cross-functional operations.

Work authorization and Clearances:

  • Must be US Citizen or Authorized to work in the US.
  • Must be willing to undergo and pass a criminal background check.
  • Must be able to pass a physical examination, including an alcohol and drug test.

Work environment:

  • Most of the work hours are in an air-conditioned open office with an assigned cubicle and comfortable seating; will require limited walk-throughs in the production area which is not air-conditioned, is noisy, and requires safety protocols.
  • It is a professional work atmosphere, everyone from top managers to employees holds themselves accountable to their actions.
  • It is a workplace environment where people are respectful, competent, and work together to meet their expectations.
  • It is an open work culture in which no one feels excluded in whatever is going on within the workplace. People are not afraid to talk and are very supportive of each other.
  • It is a rewarding working environment where managers make the effort to show gratitude to those who work hard.

Physical Requirements:

  • Ability to safely lift at least 25 lbs.
  • Must be able to use hands and arms to reach, feel or handle items both high and low.
  • Prolonged periods sitting at a desk and working on a computer.
  • Sit, stoop, kneel and crouch.
  • Regularly required to talk and hear.
  • Vision abilities required by this job include near vision, distant vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Hera Technologies, LLC Company Profile:

Hera Technologies, LLC is a world-class contract Aerospace Manufacturing firm that produces high quality built-to-print and built-to-model metallic and nonmetallic components for the Space, Aerospace, Defense, and Commercial Airline industries. We are a team of talented, ethical, and motivated individuals committed to providing our customers with superior quality products delivered on time and aimed to exceed customer expectations. We provide a safe and rewarding work environment that acknowledges individual achievement and promotes entrepreneurial spirit, and teamwork.


Hera Technologies, LLC specializes in CNC machining, knife cutting, laser cutting, structural bonding and painting, processing, and kitting of a wide variety of metallic, and engineered materials. Our CNC work centers, high-speed routing machines and knife cutting systems offer 2D cutting and 3, 4 and 5-axis milling of a wide range of materials including: single-ply materials, composites, honeycomb core, plastics, ferrous and non-ferrous metals.


Benefits:

  • Company paid employee medical, dental and vision insurance
  • Retirement plan option upon eligibility
  • Paid Sick Leave
  • Paid Vacation
  • 10 paid holidays
  • Tuition reimbursement
  • Discretionary bonuses and cash-based employee referral program
  • Incentivized employee referral program
  • Many other great company perks including Hera branded merchandise, a great work environment, and a supportive management team

Hera Technologies, LLC is proud to be an Equal Opportunity Employer. We maintain a workplace free of violence and drugs. We retain the option to perform substance abuse testing before and during employment.

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