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Office Support Specialist
2 months ago
Are you ready to embark on a rewarding career path?
Volkert Inc. is a proud employee-owned firm recognized among the Top 100 design companies, dedicated to delivering innovative solutions for sustainability, focusing on enhancements to infrastructure, environmental stewardship, and resource management. With a legacy dating back to 1925, we are celebrating a century of commitment to our employees, clients, partners, and communities.
We are currently seeking a motivated Administrative Coordinator to assist our Midwest Region.
Key Responsibilities:
- Administrative Assistance
- Maintain and update project logs to ensure accuracy and completeness.
- Billing and Invoicing
- Support the timely submission of subcontractor invoices.
- Project Management Support
- Assist in completing project initiation forms.
- Establish various project file structures for effective document management.
- Document Control
- Help manage the document control system efficiently.
- Additional Support Tasks
- Assist with various administrative tasks, including:
- Responding to correspondence as directed.
- Managing office supplies inventory.
- Coordinating meetings, travel, conferences, and training sessions.
- Ordering supplies and ensuring delivery to remote team members.
Qualifications:
- Demonstrated professional office etiquette and strong customer service skills.
- Familiarity with MS Office Suite, including Excel, Word, and Project.
- Willingness to work in a collaborative office environment.
- Attributes of a successful team member include:
- Acting as a brand ambassador who promotes diversity and inclusion.
- Exercising initiative and independent judgment in problem-solving.
- Communicating effectively in both verbal and written formats.
- Ability to manage multiple tasks in a team setting.
Benefits of Working at Volkert:
- Competitive salary structure.
- Flexible work arrangements promoting a healthy work/life balance.
- Engaging and innovative project opportunities.
- Employee referral incentives.
- Paid Time Off (PTO) and recognized holidays.
At Volkert, we believe in making a significant impact through our work, enhancing infrastructure and quality of life in our communities. We are proud of our century-long legacy and excited about the future opportunities as we continue our commitment to employee ownership and sustainable growth.
