Human Resources Coordinator

4 weeks ago

Saint Paul, Minnesota, United States Innovize Full time
Job Title: Human Resources Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our team at Innovize. As a key member of our HR department, you will provide administrative support to the HR team, including recruiting, scheduling, and data entry. You will also be responsible for fielding day-to-day associate inquiries and providing exceptional customer service.

Key Responsibilities:

* Provide HR support and perform tasks such as scheduling, data entry, and fielding associate inquiries
* Respond to associate requests and questions
* Assist with recruiting and interview process
* Manage the Sunshine Fund requests and quarterly Food for Thought meetings
* Collect, compile, record or otherwise gather data to prepare standard and custom reports with information necessary for high-level decision-making
* Prepare and send mailings for HR as needed
* Make copies and scan documents to be electronically filed
* Organize meetings per requests, including booking rooms, ordering food and gathering the necessary supplies so they are available for the meeting
* Schedule and organize complex meetings and training schedules
* Assist with New Hire Orientation
* Prepare quarterly training grant reports
* Is an active participant on the Safety and Activities teams
* Handle confidential and non-routine information for HR
* Work independently and/or within a team on special nonrecurring and ongoing projects

Accountabilities:

* Accountable for meeting Safety goals
* Accountable for meeting New Hire Retention goals
* Accountable for coordinating Sunshine fund and quarterly FFT lunches within budget
* Accountable for meeting goal for scheduling meetings and training
* Accountable for HR project and administrative support
* Accountable for meeting goal for Recognition
* Accountable for meeting Learning and Development goals

Requirements:

* 2 years formal training beyond High School
* 1+ years of administrative support experience
* Proficient PC skills in Microsoft to include Excel, Word and Outlook & Power point
* High School diploma required
* Experience working in a manufacturing environment preferred

Competencies:

* Problem solving-the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
* Interpersonal Skills-the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things
* Oral communication-the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings
* Written Communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
* Planning/organizing-the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans
* Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
* Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
* Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
* Proficient PC Skills - Outlook, Word, Excel & Power point and other proprietary software systems
* Can speak, understand and write English

Evidence of Success:

* Evidence of providing administrative support to Human Resources and maintaining confidentiality
* Proven interpersonal and communications skills at all levels in an organization

Notes:

This Job Description is intended to be an accurate reflection of the current job as of the document effective date. This job description is not intended to be an exhaustive list of all required skills, duties, responsibilities, or qualifications associated with the positions described herein. The company reserves the right to revise or amend the qualifications, functions and duties of the jobs or to require that additional or different tasks be performed if business circumstances change. Employees are held accountable for performing the duties of their position, as evaluated by documented scorecards and performance management reviews based upon company specified metrics and goals documented in the scorecard for which the employee is made aware and maintains.

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