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Vendor Relations Specialist

2 months ago

Irvine, California, United States Vaco Full time

Job Overview:

The Accounts Payable Specialist plays a crucial role in overseeing the complete accounts payable cycle, ensuring that invoices are processed accurately and promptly while fostering robust relationships with vendors. The successful candidate will possess extensive experience in Accounts Receivable Processing (ARP) and demonstrate a solid history of managing high-volume transactions.

Primary Duties:

  • Invoice Management: Scrutinize, validate, and process a substantial volume of invoices and expense claims in alignment with organizational policies and procedures.
  • Payment Execution: Prepare and carry out payments through checks, ACH, and various other methods, guaranteeing timely and precise fund disbursement.
  • Vendor Relations: Cultivate and maintain positive interactions with vendors, addressing and resolving any concerns or discrepancies related to invoices or payments.
  • Account Reconciliation: Conduct regular reconciliations of accounts payable transactions and vendor statements, investigating and rectifying any inconsistencies.
  • Regulatory Compliance: Ensure adherence to internal controls, company policies, and relevant regulatory standards.
  • Reporting Duties: Assist in generating reports and summaries for management, including aging reports and expense analyses.
  • Interdepartmental Collaboration: Collaborate closely with other departments to facilitate financial operations and resolve any accounts payable-related issues.

Candidate Qualifications:

  • Experience: A minimum of 3 years in accounts payable, with a strong emphasis on Accounts Receivable Processing (ARP).
  • Education: An associate's degree in Accounting, Finance, or a related discipline is preferred. Relevant certifications are advantageous.
  • Technical Skills: Proficiency in accounting software and Microsoft Office Suite, especially Excel. Familiarity with ERP systems (e.g., SAP, Oracle) is highly desirable.
  • Detail Orientation: Strong analytical capabilities with meticulous attention to detail and accuracy in managing financial transactions.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to engage effectively with vendors and internal stakeholders.
  • Organizational Abilities: Capability to juggle multiple tasks and prioritize effectively in a dynamic environment.
  • Problem-Solving Skills: Strong problem-solving abilities with a proactive approach to identifying and addressing challenges.

Vaco is committed to fostering a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, gender identity, sexual orientation, marital status, or any other protected characteristics as mandated by federal, state, or local law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please reach out for assistance.

Vaco also wants all applicants to be aware of their rights regarding workplace discrimination, which is illegal.

By submitting your application, you agree to grant Vaco the exclusive right to present you as a candidate for this employment opportunity. You further affirm that you have accurately represented your qualifications and agree to maintain confidentiality regarding any information you learn about the position.

Privacy Notice

Vaco LLC and its affiliates respect your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may access our state-specific policies.
  • Residents of all other states may access our policies.
  • Canadian residents may access our policies in English and French.
  • Residents of countries governed by GDPR may access our policies.
Pay Transparency Notice

Compensation for this role at Vaco is determined by various factors, including:

  • Individual skill sets, experience, and training;
  • Licensure and certification requirements;
  • Office location and geographic considerations;
  • Other business and organizational needs.

As required by local law, Vaco believes that the salary range referenced above reasonably estimates the base compensation for individuals hired into this position in locations that require salary range disclosure. Individuals may also be eligible for discretionary bonuses.