Procurement Specialist

2 weeks ago

Irvine, California, United States Ultimate Staffing Full time
Procurement Specialist Job Description

Ultimate Staffing is seeking a skilled Procurement Specialist to support our Laguna Beach, CA based client. As a key member of the procurement team, you will play a crucial role in all aspects of purchasing and ensuring compliance.

Key Responsibilities:
  • Receives, reviews, and processes purchase requisitions for departments; verifies compliance with pertinent laws, regulations, codes, and policies.
  • Oversees and administers the credit card purchasing program.
  • Reviews requisitions and authorizes payment to vendors; coordinates with other departments regarding budget and accounts payable issues.
  • Collaborates with departments on procurement needs; assists in writing specifications and makes recommendations for contract awards.
  • Prepares bid specifications, ensures open competition, and promotes equal opportunity to bid; negotiates and resolves contract terms, including sensitive and controversial issues.
  • Negotiates bid prices, contracts, leases, and rental agreements; prepares contract agreements for professional and other services.
  • Ensures that vendors meet organizational needs; establishes and maintains positive vendor relationships; researches and identifies new vendors for products and services; interviews vendors to evaluate offerings and gather information for proposals; educates vendors on purchasing policies and procedures.
  • Reviews information for completeness and accuracy, ensuring order parameters are clear; coordinates with department representatives to clarify or obtain additional information.
  • Establishes, organizes, and maintains purchasing and vendor-related records, files, lists, forms, and other documentation.
  • Participates in the development and implementation of goals, objectives, policies, and priorities for procurement; recommends and administers policies and procedures.
  • Writes, compiles, develops, edits, revises, and produces necessary correspondence, reports, and other materials; inputs accurate and complete information into a computer database.
  • Researches sensitive or unusual issues or complaints related to vendors and contract services.
  • Monitors changes in federal, state, and local laws and regulations, analyzes their impact, and develops policy and procedural changes accordingly.
  • Attends specialized training and meetings to stay current with changes in the field and other relevant areas.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

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