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Human Resources Coordinator

2 months ago

Portland, Oregon, United States Opportunities at MEMIC Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Assistant to support the day-to-day operations of our Human Resources department. As a key member of our team, you will provide administrative support in various areas, including employment, employee relations, payroll, benefits, training, and general human resources servicing.

Key Responsibilities
  • Provide administrative support to the HR Department, including recruitment, payroll, benefits, training, and purchasing.
  • Maintain accurate and up-to-date human resource files, records, policies, practices, and documentation.
  • Assist the Recruitment team with background checks, reference checks, scheduling interviews, and posting positions.
  • Input employee changes, such as promotions, title changes, supervisor changes, etc., into the Human Resources Information System (HRIS) and company intranet.
  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.
  • Assist with planning and execution of special events, such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and celebrations.
  • Complete new hire checklists accurately and timely for bi-weekly orientation, which includes completing new hire paperwork, I-9 verification, booking travel, creating new hire badges, and entering new hire information into HRIS and the company intranet.
  • Complete all termination checklists accurately and timely, which includes disabling badges, disabling access in various systems, and filing offboarding paperwork.
  • Create new and edit existing reports in our HRIS. Create and maintain schedules for ongoing report needs.
  • Act as a backup for the Benefit Specialist on education processing and answering benefit questions.
  • Answer Employment Practice Liability Insurance (EPLI) line, input claims, set up and maintain claim information, process payments, and reconcile any discrepancies.
  • Assist with switchboard coverage.
  • Process invoices in an accurate, complete, and timely manner.
  • Assist with department projects.
Requirements
  • A minimum of one year of administrative and/or customer service experience preferred. Prior Human Resources related experience preferred.
  • Strong attention to detail with a high level of accuracy a must.
  • Provide secure and confidential customer services at the highest level for our employees and internal and external business partners.
  • Organize and prioritize assigned work, meet deadlines, and manage multiple tasks while working in a fast-paced environment.
  • Proficient expertise of Microsoft Office Suite and related software applications.
  • Demonstrated ability to maintain a high level of confidentiality.
  • Communicate in a professional, respectful, concise, and accurate manner both verbally and in writing.
  • This position is 5 days a week in our Portland, Maine office.
Working Conditions
  • Normal office environment with minimal exposure to excessive noise and temperature variations.
  • Willingness to travel among company sites as needed.
  • Will be required to stand and/or sit for extended periods.
  • Will be required to work with a Video Display Terminal.
  • May be required to do occasional reaching and bending.
  • May be required to occasionally exert physical effort (lifting/carrying) using appropriate equipment if needed.
  • Full-time is required.
Benefits
  • Health Insurance options, Dental Insurance options, and Vision Insurance.
  • Employee Life Insurance/AD&D and Dependent Life Insurance options.
  • Short-term & Long-term Disability.
  • Health Savings Account with potential employer match.
  • Flexible Medical and Dependent Care Account.
  • Accident Insurance.
  • Critical Illness Insurance.
  • Employee Assistance Program.
  • Legal/Identity Theft Insurance options.
  • Long Term Care Insurance.
  • Pet Insurance.
  • 401(k) Retirement Plan with match up to 5%, plus profit sharing & discretionary contributions (subject to vesting).
  • 4 weeks of Paid Time Off (PTO).
  • 10 paid holidays.
Additional Benefits
  • Flextime schedules.
  • Paid Parental Leave.
  • Student loan paydown and refinancing assistance.
  • Educational assistance for job-related courses, seminars, certifications, or degrees.
  • One paid day every year to volunteer for your non-profit of choice.
  • On-site fitness center (Maine) or fitness reimbursement.
  • Subsidized parking.
  • Sit-Stand desks & daily stretch breaks.

MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. MEMIC is an equal opportunity employer encouraging diversity in the workplace.