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Administrative Operations Coordinator

2 months ago

St Louis, Missouri, United States International Institute of St. Louis Full time

Are you dedicated to facilitating the seamless functioning of an organization? Do you thrive in a dynamic setting where each day presents new opportunities? Join us at the International Institute of St. Louis as a full-time Administrative Operations Coordinator.

Your Role: As a vital member of our team, you will engage in a variety of tasks that enhance the overall productivity of our organization. This full-time position operates on a standard Monday to Friday schedule from 9 am to 5 pm, providing a consistent work routine while keeping you actively involved in diverse challenges.

Key Responsibilities:

  • Assist the Operations Manager with facility maintenance concerns.
  • Manage inventory and procure office supplies as necessary.
  • Review daily work orders and requests for conference room arrangements.
  • Perform various cleaning and grounds maintenance tasks.
  • Inspect and maintain the cleanliness of outdoor areas.
  • Utilize agency vehicles for pickups and deliveries as needed.
  • Act as a backup receptionist when required.
  • Facilitate the internal distribution of mail and collect outgoing mail.
  • Prepare meeting spaces according to specified layouts for each event.
  • Coordinate with the cleaning team to ensure rooms are tidied post-event.
  • Undertake additional relevant duties as assigned.

Qualifications:

  • Proven ability to prioritize and manage multiple projects effectively.
  • Capacity to meet deadlines consistently.
  • Ability to work autonomously as well as collaboratively within a team.
  • Commitment to maintaining confidentiality regarding client and organizational information.
  • Experience working productively in a multicultural environment, demonstrating respect for diversity.
  • Exceptional interpersonal skills.
  • Proficient in problem-solving with a detail-oriented and solution-focused approach.
  • Basic computer skills are essential.

Education & Experience:

  • High school diploma or equivalent is required.
  • One year of relevant experience is preferred but not mandatory.
  • Ability to meet the physical demands of the role, including lifting up to 50 pounds, standing, walking, bending, and using ladders.

About Us: The International Institute of St. Louis is a nonprofit organization serving as a vital resource for immigrants and their families. Our acclaimed programs and services aim to connect newcomers with essential resources, fostering an inclusive community.

Our Commitment: We are dedicated to serving with integrity, empathy, and respect, holding ourselves accountable to our clients and community while promoting dignity through choice.

The responsibilities and requirements outlined above are essential to the role, but this is not an exhaustive list of duties that may be assigned.

We encourage candidates from diverse backgrounds to consider this opportunity.

Equal Employment Opportunity/Affirmative Action.