Administrative Assistant
1 week ago
Job Summary:
The Administrative Assistant will provide administrative support to the Outpatient Services team, ensuring a smooth and efficient operation of the program. This role will be responsible for coordinating client appointments, preparing welcome materials, and maintaining accurate records.
Key Responsibilities:
- Coordinate client appointments and schedule follow-up appointments as needed
- Prepare welcome materials for clients, including confidentiality agreements and other necessary documents
- Maintain accurate records of client information, including contact details and appointment schedules
- Assist with the preparation of payment pages and invoices for services rendered
- Perform bookkeeping duties, as assigned
- Collaborate with staff to ensure seamless scheduling and appointment coordination
- Provide reminders to clients via phone or text message
- Take notes and submit minutes for team meetings
- Assist with various clerical needs, database entry, and other tasks as necessary
Requirements:
- High School Diploma or Equivalent
- Proficient computer skills, including Microsoft Office suite and Adobe
- Ability to work independently and collaboratively as needed
- Awareness and sensitivity to addiction, socioeconomics, and strong cultural competency
- Strong oral and written communication skills
- Excellent organization and time management skills
- Strong problem-solving and follow-up skills
Benefits:
- Comprehensive benefit package
- Paid Time Off (increases after 1 year with Mountainside)
- Paid holidays, including a Multicultural Holiday
- 401(k) with employer matching
- Monthly $100 wellness reimbursement
About Mountainside Treatment Center:
Mountainside Treatment Center is a dynamic, fast-paced, and growing recovery facility that values innovation and an obsession with providing Best in Class service to our clients. We are a leading behavioral healthcare provider dedicated to treating alcohol dependency and drug addiction. Accredited by The Joint Commission and CARF for its high standards of care, Mountainside seeks out passionate and talented individuals to join its staff.
We strongly prefer all employees to be fully vaccinated for Covid-19 (including regularly scheduled boosters) and the Flu as recommended by the CDC.
Mountainside is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
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