Event Planning Specialist

2 weeks ago


Atlanta, Georgia, United States Dave & Buster's, Inc. Full time

Position Overview

The Event Planning Specialist plays a vital role in assisting the sales team by managing essential administrative tasks that ensure smooth operations. This position is crucial for delivering exceptional service and hospitality. The Event Planning Specialist is tasked with supporting the sales team through administrative responsibilities and confirming event specifics. Furthermore, this role is actively involved in the sales process, contributing to the successful booking of social events.

Ideal Candidate Attributes:

• You possess a friendly demeanor and a proactive attitude.

• You exhibit strong decision-making capabilities and can effectively communicate with clients, the Sales Team, and Management.

• You maintain clear and consistent communication with Operations, the Sales Team, and clients.

• You can articulate client needs to Operations and other team members.

• You demonstrate excellent organizational skills.

• You have strong verbal communication abilities.

• You can analyze basic data to assist Operations and the Sales Team in decision-making.

• You are proficient in reading and communicating in English.

Key Responsibilities:

• Exceed expectations to meet the needs of each event client, ensuring all requests are communicated and contracts are updated accordingly.

• Handle requests for proposals (RFPs) and inquiries for social events, converting them into confirmed business.

• Conduct site visits as necessary.

• Ensure timely and accurate distribution of all documentation for events, coordinating with the management team to ensure adequate staffing.

• Provide administrative assistance to the Sales Department, including follow-ups on communications with event hosts after the sale is finalized, and relay any changes to operations regarding event orders or updated contracts.

• Follow up on accounts receivable, gather payment details, and finalize any outstanding balances.

• Submit payment requests and invoices as required.

• Ensure that Operations has the latest event orders for each occasion.

• Present upsell opportunities to event hosts after the sale is finalized.

• Embrace a proactive approach to your responsibilities, addressing needs as they arise, sharing ideas, and assisting team members when necessary.

The above descriptions outline the general nature and level of work performed by individuals in this role. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position.

Salary Range:

13.75

-

16.5

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