Group Document Coordinator

2 days ago


TN United States HNTB Full time
Job Summary

We are seeking a highly organized and detail-oriented Group Document Coordinator to join our team at HNTB. As a key member of our Project Controls Group, you will be responsible for administering the document lifecycle for engineering and construction documents, defining standards and workflows for document management, and leading the collection, authoring, publication, storage, and retrieval of documents.

Key Responsibilities
  • Administer the collection, authorization, publication, storage, retrieval, and retention of documents to ensure control and availability of documentation to site personnel.
  • Administer the document controls strategy, systems, and policies and procedures, including authoring, approval, publishing, version control, and archiving of all project or program-related documents.
  • Maintain the electronic project record files, copying and scanning documents as needed to perform distribution and storage duties.
  • Prepare records for inactive storage according to the Records Retention Schedule.
  • Support regular audits of document control processes and procedures.
  • May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
  • Perform other duties as assigned.
Requirements
  • Associate's degree in a relevant field, or
  • In lieu of degree, High School Diploma/GED or equivalent and 2 years of document control/document management functions and/or technical administrative support experience.
Preferred Qualifications
  • Familiarity with transportation or highway work.
  • Ability to think in a detailed and structured way.
  • Ability to be systematic and learn the industry being supported.
What We Offer

HNTB offers a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about document management, we encourage you to apply for this exciting opportunity.

Click here to learn more about our benefits and culture: HNTB Total Rewards

Visa sponsorship is not available for this position.



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