Transaction Coordinator
2 days ago
We are seeking a highly organized and detail-oriented Transaction Coordinator to join our team at The Obsidian Group. As a Transaction Coordinator, you will play a critical role in ensuring the smooth execution of real estate transactions from contract to close.
Responsibilities:- Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity
- Ensure the buyer's offer and counteroffers get approved by the seller to ensure a smooth real estate sales process
- Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner
- Arrange for and attend events regarding the closing process, including moving schedules
- Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
- Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
- Prepare and manage all listing documents, ensuring accuracy and compliance
- Maintain organized digital and physical files for all transactions and listings
- Ensure all transaction files are compliant with brokerage and regulatory requirements
- Coordinate staging, photography, and marketing materials for listings
- Assist in managing team calendars and scheduling appointments
- Coordinate and schedule inspections, appraisals, and closings
- Input and maintain listings on MLS and other platforms
- Act as a liaison between clients, agents, lenders, inspectors, and title companies
- Applicants must possess exceptional organizational and verbal and written skills
- Passionate about providing excellent customer service
- Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
- Already a licensed realtor or is pursuing real estate license
- High school diploma required; Associate's degree preferred
- Minimum of 2 years of experience as a Transaction & Listing Coordinator or similar role in real estate
- Strong knowledge of real estate contracts, regulations, and processes
- Exceptional organizational and multitasking skills
- Proficiency in real estate software and MLS systems
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a collaborative team
- Strong attention to detail and problem-solving skills
- Real estate license preferred but not required
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