Transaction Coordinator

2 days ago


CA United States The Obsidian Group Full time
Job Title: Transaction Coordinator

We are seeking a highly organized and detail-oriented Transaction Coordinator to join our team at The Obsidian Group. As a Transaction Coordinator, you will play a critical role in ensuring the smooth execution of real estate transactions from contract to close.

Responsibilities:
  • Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity
  • Ensure the buyer's offer and counteroffers get approved by the seller to ensure a smooth real estate sales process
  • Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner
  • Arrange for and attend events regarding the closing process, including moving schedules
  • Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
  • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing
  • Prepare and manage all listing documents, ensuring accuracy and compliance
  • Maintain organized digital and physical files for all transactions and listings
  • Ensure all transaction files are compliant with brokerage and regulatory requirements
  • Coordinate staging, photography, and marketing materials for listings
  • Assist in managing team calendars and scheduling appointments
  • Coordinate and schedule inspections, appraisals, and closings
  • Input and maintain listings on MLS and other platforms
  • Act as a liaison between clients, agents, lenders, inspectors, and title companies
Qualifications:
  • Applicants must possess exceptional organizational and verbal and written skills
  • Passionate about providing excellent customer service
  • Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
  • Already a licensed realtor or is pursuing real estate license
  • High school diploma required; Associate's degree preferred
  • Minimum of 2 years of experience as a Transaction & Listing Coordinator or similar role in real estate
  • Strong knowledge of real estate contracts, regulations, and processes
  • Exceptional organizational and multitasking skills
  • Proficiency in real estate software and MLS systems
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a collaborative team
  • Strong attention to detail and problem-solving skills
  • Real estate license preferred but not required


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