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Procurement Specialist

2 months ago

Port Aransas, Texas, United States University of Texas at Austin Full time

Job Posting Title:

Departmental Buyer

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Hiring Department:

Marine Science Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Position Duration:

Expected to Continue

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Location:

MARINE SCIENCE INSTITUTE

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Job Details:

General Overview

The role is essential in facilitating all procurement activities at the Marine Science Institute.

Key Responsibilities
  • Purchasing: Assist faculty and staff by gathering and documenting information to create purchase orders, ensuring compliance with federal and state regulations. Act as a liaison among the department, university purchasing office, and vendors to meet departmental procurement requirements. Prepare and manage various types of purchase orders.
  • Procurement Card Management: Oversee, document, and process all procurement card transactions in line with relevant rules and regulations. Provide assistance to users regarding inquiries and exception requests.
  • Accounts Payable: Analyze and process petty cash reimbursements and employee reimbursements.
  • Additional Duties: Support various tasks as needed, including managing the safety shoe program and ensuring compliance with shoe specifications.
Required Qualifications

A Bachelor’s degree with a minimum of one year of experience in an administrative role, or a high school diploma/GED with five years of clerical experience, including one year in an administrative capacity.

Preferred Qualifications
  • Bachelor’s degree or further education in procurement.
  • Experience with Texas state or higher education procurement processes.
  • Familiarity with finance and purchasing applications at the University of Texas at Austin.
Salary Range

$40,000 and above, based on qualifications.

Working Conditions
  • Standard office environment.
  • Frequent use of a keyboard at a workstation.
  • Manual dexterity required.

Required Materials:

Resume/CV

Three professional references with contact details; at least one reference should be a supervisor.

Letter of interest.

Important Information for Applicants: All applicants must submit their resume upon first application, with options to upload new resumes for future applications. Additional required materials should be uploaded in the Application Questions section.

Employment Eligibility: Regular staff employed for six continuous months are eligible for openings recruited through University-Wide or Open Recruiting.

Retirement Plan Eligibility: This position is eligible for the Teacher Retirement System of Texas (TRS), subject to specific hours and duration.

Background Checks: A criminal history background check will be conducted for finalists.

Equal Opportunity Employer: The University of Texas at Austin is committed to equal opportunity and does not discriminate based on various factors in employment and educational programs.

Pay Transparency: The University will not discriminate against employees or applicants for discussing their pay.

Employment Eligibility Verification: New hires must complete the federal Employment Eligibility Verification I-9 form.

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E-Verify: The University utilizes E-Verify to confirm work authorization for new hires.

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Compliance: Employees may need to report violations of law under Title IX and the Clery Act.