Transportation Operations Coordinator
1 month ago
Join the team at Santa Fe Public Schools as a Transportation Administrative Specialist. This role is responsible for providing administrative support to the Transportation Department, ensuring the smooth operation of transportation services for students and staff.
Key Responsibilities:- Assist in the coordination of transportation services, including scheduling and dispatching buses.
- Process payroll data and maintain accurate records.
- Establish and maintain FTE hours and layover time calculations for route sheets, drivers, and assistants.
- Prepare and distribute reports, including statistical and narrative reports.
- Sort, screen, and distribute incoming and outgoing mail, and compose responses to written inquiries.
- Requisition supplies, printing, maintenance, parts, and other services.
- Maintain accountability of all purchase orders and invoices.
- Conduct weekly meetings with activity drivers and route drivers.
- Research and compile data, and prepare special reports and summaries.
- Perform a range of staff and operational support activities for the department.
- High school diploma or equivalent.
- Three years of secretarial/clerical experience in a multiple departmental company or organization with sufficient complexity.
- Preferred: One or more years of experience in dispatching and/or transportation operations, Class B New Mexico CDL with P and S endorsements, and bilingual skills in English-Spanish.
The majority of work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Occasional work in and around buses and an automotive shop environment with equipment.
Personal Accountability:- Demonstrate reliability as evidenced by attendance records and punctuality.
- Properly notify supervisor and/or designee of absences or tardiness.
- Begins and completes work within the allotted time.
- Consistently appear in attire appropriate to the work environment.
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