Senior Office Coordinator
1 month ago
At Brown & Root, we are seeking a highly skilled Administrative Assistant to join our EHS department based at the Newark E&I Site. This is a unique opportunity for an experienced and outgoing candidate to support our team in a full range of administrative responsibilities.
About the Role:
This position encompasses scheduling meetings, processing purchase orders, ordering office supplies, document creation support, and data gathering. You will work closely with our team to ensure seamless coordination of meeting presentations, standard operating procedures, training slides, policies, and communications/newsletters. Some communications need to be broadcast to the site.
Duties and Responsibilities:
Key tasks include:
* Supporting team members during customer visits (2-3 times per month)
* Coordinating celebration events and ordering recognition items
* Ordering office supplies and printer/copier supplies
* Coordinating meetings (in-person and Teams) to ensure logistics and meeting materials are planned and prepared
* Managing confidential information within the group
* Submitting requests for vendor Purchase Orders for materials and services
* Maintaining and filing EHS records based on requirements
* Supporting incident tracking and due dates
* Utilizing corporate and business-specific systems, databases, and applications
Requirements and Qualifications:
The ideal candidate will have expertise in utilizing Microsoft Office (Outlook/Excel/Word/PowerPoint/Teams), Concur Travel and Expense, S2P, SAP, and SharePoint. Additionally, you should be able to document waste manifest information in SAP and file documentation. Strong organizational skills and attention to detail are essential for this role.
What We Offer:
We offer a competitive salary, estimated to be around $55,000 - $65,000 per year, depending on experience. Our comprehensive benefits package includes medical, dental, and vision insurance, as well as 401(k) matching and paid time off. If you are a motivated and organized individual looking for a new challenge, please apply.
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