Massachusetts Undergraduate Research Conference Coordinator
2 weeks ago
This role involves the coordination of the Massachusetts Undergraduate Research Conference (MassURC) and the facilitation of Student Success initiatives within the Commonwealth Honors College at UMass Amherst.
Key Responsibilities
- Event Coordination: Collaborate with various campus stakeholders to streamline the abstract submission and review process for student presentations.
- Logistics Management: Oversee the scheduling and approval of over 800 student presentations, ensuring all conference logistics are executed flawlessly.
- On-Site Management: Act as the primary contact for speakers and manage all aspects of the conference, including venue coordination and technical support.
- Team Leadership: Recruit, train, and supervise the undergraduate Conference Assistant, fostering a collaborative team environment.
- Assessment and Evaluation: Design assessment tools to evaluate the success of the conference and implement improvements based on feedback.
Communications:
Develop and disseminate promotional materials for the conference, working closely with the Director of Communications to enhance visibility and engagement.
Database Management:
Ensure the smooth operation of online databases and marketing systems, while managing the content for web and social media platforms.
Budget Oversight:
Prepare and monitor the conference budget, negotiating contracts with vendors and securing sponsorships from statewide stakeholders.
Student Success Initiatives:
Support diversity, equity, and inclusion efforts within the Honors College, assisting with student programming and recruitment activities.
Qualifications
- High school diploma or equivalent.
- Two years of experience in event management or related fields.
- Proficiency in office environments and computerized systems.
- Strong organizational skills and attention to detail.
- Ability to work independently and collaboratively with diverse populations.
Preferred Qualifications
- Bachelor's Degree.
- Experience with email marketing and graphic design.
Work Environment
This position is typically based in an office setting, with a standard work schedule of Monday to Friday, including occasional evenings or weekends as needed.
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