Office Operations Manager for High Threat Training and Information Assurance

3 weeks ago

Blackstone, Massachusetts, United States Olgoonik Full time

At Olgoonik, we are a strong family of professional contracting companies driven by our commitment to quality, employee qualifications, and safety. Our experienced and dependable workforce delivers exceptional results through innovation and practicality, operating in diverse locations worldwide.

The Office Operations Manager for High Threat Training and Information Assurance will be responsible for performing a variety of administrative duties, including data entry in the Department of State's (DOS) official Student Training Management System (STMS) database, under the guidance of the Registrar for the Foreign Affairs Security Training Center (FASTC).

The ideal candidate will establish and manage office procedures as established by the Registrar and FASTC Standard Operating Procedures (SOP), while also managing and maintaining the office filing system. They will monitor the DS Registrar mailbox, responding to student inquiries, and work closely with FSI in support of the FASTC courses in STMS.

The successful candidate will employ applicable DOS security standards and procedures, coordinate administrative matters between the Registrar's office and other administrative sections, and develop an in-depth knowledge of all FASTC courses as they relate to the Registrar's office. They will also draft routine e-mails to staff and students, develop a thorough understanding of the DOS's official Student Training Management System (STMS), and coordinate student registrations for specific courses offered at FASTC.

Key responsibilities include building courses in STMS from scratch, including entering the course in Catalog, Course Reference, and Section, as well as the yearly update of all course descriptions and data entry of new fiscal year course dates. The successful candidate will also be responsible for the daily registration of students in FASTC courses and maintenance of appropriate records on student enrollment and certification of courses completed.

The Office Operations Manager will work independently, requiring minimal guidance from Program Office staff, and will be responsible for explaining requirements and scheduling of courses through correspondence to DOS and other government agency training officers and personnel from overseas posts.

The salary for this position is estimated to be around $85,000 - $110,000 per year, depending on experience and qualifications. This is a great opportunity to join a dynamic team and contribute to the success of Olgoonik.

The ideal candidate will have a high school diploma, at least 7 years of experience working in an office environment, and advanced knowledge of and experience with administrative or office management functions. They must be highly organized, with excellent oral and written communication skills, and be able to work in a collaborative, team environment.

The successful candidate will also possess interpersonal skills, be customer service-oriented, and be able to handle multiple tasks simultaneously in a busy work environment. Proficiency in SharePoint and MS Office Suites software, with strong Excel and processing skills, is also required.

This is a great opportunity for a motivated and organized individual to join our team and contribute to the success of Olgoonik. If you are interested in this position, please apply through our website.

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