Administrative Assistant for Global Rare Diseases

2 weeks ago

Boston, Massachusetts, United States Chiesi USA Full time
About Us

Chiesi USA is a specialty pharmaceutical company dedicated to developing and promoting innovative products for the hospital, adjacent specialty, and rare disease markets. As a B Corp and Benefit company, we prioritize high social and environmental standards, ensuring the well-being of our people, patients, and communities.

Our Mission

We strive to improve people's quality of life by acting responsibly towards society and the environment. Our research, development, and marketing efforts focus on three therapeutic areas: AIR, RARE, and CAR E.

Job Summary

We are seeking an experienced Administrative Assistant to provide diversified support to our Global Rare Disease Research & Development leadership team, their direct reports, and the Strategic Innovation team. The ideal candidate will possess excellent communication skills, a proactive approach to problem-solving, and the ability to work independently with a sense of urgency.

Key Responsibilities
  • Maintain calendars, arrange meetings, and receive incoming calls, emails, and written correspondence.
  • Act as a liaison between internal staff and external customers or vendors, managing verbal, digital, and written communications.
  • Assist with processing, reviewing, and approving contracts, as well as managing purchase order requests and invoices using SAP.
  • Complete monthly open purchase order reports and provide budget tracking assistance.
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Coordinate and manage small to large events within the functions, both domestic and international.
  • Interact daily with key stakeholders and handle highly confidential information.
  • Book domestic and international travel for executives and coordinate complex travel itineraries.
  • Prepare and submit expense reports.
  • Act as a back-up for other Shared Service team members.
Requirements
  • 5+ years of experience in a life science industry (pharma, biotech) providing administrative support to multiple executives and team members.
  • Ability to anticipate needs, act independently, and with a sense of urgency.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Superior communication skills, coupled with the ability to work in a fast-paced, changing environment and multi-task effectively.
  • High attention to detail and experience preparing and proofing correspondence and documents.
  • Ability to prioritize tasks, manage, and maintain a professional, friendly, and efficient operation at all times.
  • Ability to handle highly sensitive data confidentially.
  • Demonstrate a high degree of teamwork, flexibility.
  • Experience with contract processing and management, budget management, and purchase order processing.
  • Solid experience with MS Office, and experience with SAP and Concur preferred.
  • Bachelor's degree and/or experience in a relative field.
Equal Opportunity Employer

Chiesi USA is an equal opportunity employer committed to hiring a diverse workforce at all levels of our business. All qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.

  • Administrative Coordinator for Global Rare Diseases

    5 days ago

    Boston, Massachusetts, United States Chiesi USA Full time

    Job Summary:We are seeking an experienced Administrative Professional to provide high-level support to our Global Rare Diseases leadership team. The successful candidate will possess excellent organizational skills, a keen attention to detail, and the ability to maintain confidentiality.Key Responsibilities:Provide administrative support to the Global Rare...

  • Senior Director Global Business Development Rare Diseases

    2 weeks ago

    Boston, Massachusetts, United States Chiesi Full time

    About UsChiesi is a global pharmaceutical and healthcare company with a rich history of innovation and a commitment to improving people's quality of life. With over 85 years of experience, we operate in 31 countries and employ over 7,000 people worldwide.Our MissionWe strive to achieve our mission by researching, developing, and marketing innovative drugs in...

  • Senior Director Global Business Development, Rare Diseases

    4 days ago

    Boston, Massachusetts, United States Chiesi Farmaceutici S.p.A. Full time

    Job SummaryWe are seeking an experienced Senior Director Global Business Development to join our team at Chiesi Farmaceutici S.p.A. in the Rare Diseases space.About the RoleThe successful candidate will be responsible for identifying and pursuing business development opportunities in the external innovation space within Rare Diseases, in line with corporate...

  • MSL Manager for Rare Diseases

    4 weeks ago

    Boston, Massachusetts, United States Chiesi Full time

    About UsChiesi is a global pharmaceutical company with a rich history of innovation and a commitment to improving people's quality of life. With over 85 years of experience, we operate in 30 countries and have a team of over 6,000 employees.Our MissionWe strive to make a positive impact on society and the environment by developing and marketing innovative...

  • Scientific Director, Rare Neurology Unit

    5 days ago

    Boston, Massachusetts, United States BioSpace, Inc. Full time

    As a key member of the Neuroscience Therapeutic Area Unit at BioSpace, Inc., the Scientific Director, Rare Neurology Unit will play a pivotal role in ensuring seamless integration of scientific strategy with clinical strategy for clinical trials in rare neurology disorders.The ideal candidate will possess a rigorous record of scientific publications and be...

  • Director, Rare Disease Specialist

    1 week ago

    Boston, Massachusetts, United States X4 Pharmaceuticals Full time

    Job SummaryWe are seeking a highly motivated and experienced Director of Rare Disease Management to join our team at X4 Pharmaceuticals. As a key member of our commercial organization, you will be responsible for driving patient identification and access to our innovative treatments in the Central Plains region.Key ResponsibilitiesDevelop and execute...

  • Lead, Case Management, Rare Diseases

    3 weeks ago

    Boston, Massachusetts, United States Chiesi USA Full time

    About the RoleWe are seeking a highly skilled and experienced Lead, Case Management to join our team at Chiesi USA. As a key member of our Patient Services team, you will be responsible for ensuring consistent, efficient, and quality Patient Services Operations.Key ResponsibilitiesProvide leadership and management to customer service team leaders and...

  • Scientific Director Rare Neurology

    1 week ago

    Boston, Massachusetts, United States Takeda Full time

    Scientific Director Rare NeurologyAt Takeda, we are committed to transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. We empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for...

  • Part Time Executive Assistant

    5 days ago

    Boston, Massachusetts, United States Insight Global Full time

    Insight Global is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders in our Architectural Design client in the Boston, MA area.As an Executive Assistant, you will be responsible for calendar management, scheduling, and overseeing special events, meeting arrangements, and high-level communication and...

  • Administrative Support Specialist

    1 week ago

    Boston, Massachusetts, United States Insight Global Full time

    We are seeking a highly skilled Administrative Support Specialist to join our team at Insight Global. As an Executive Assistant, you will provide top-notch administrative and organizational support to five executives on the core team.Your responsibilities will include calendar management, scheduling, overseeing special events, meeting arrangements,...

  • Senior Medical Director, Global Drug Safety

    2 weeks ago

    Boston, Massachusetts, United States Alexion Full time

    Job SummaryThe Senior Medical Director provides strategic and operational oversight of Alexion's Safety Surveillance and Risk Management activities for assigned therapeutic areas, ensuring compliance with global legislation and regulations.Key ResponsibilitiesDevelops and executes Safety Surveillance and Risk Management strategies for assigned therapeutic...

  • Senior Director, Business Development

    4 days ago

    Boston, Massachusetts, United States Precision for Medicine Full time

    Precision for Medicine is a global precision medicine clinical research services organization dedicated to improving the clinical research and development process for new therapeutics.We apply our expertise to trials at all stages—from early development through approval—with embedded experience in oncology and rare disease.Our team of over 2000 dedicated...

  • Clinical Trial Administrator

    1 month ago

    Boston, Massachusetts, United States Beacon Hill Life Sciences - Boston Full time

    Job Title: Clinical Trial AdministratorWe are seeking a highly skilled Clinical Trial Administrator to join our team at Beacon Hill Life Sciences - Boston. As a Clinical Trial Administrator, you will be responsible for managing the administrative aspects of clinical trials at every stage of the process.Key Responsibilities:Study Documentation: Prepare and...

  • Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States Action for Boston Community Development Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Action for Boston Community Development. The successful candidate will provide administrative support to our staff and programs, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to staff and...

  • Senior Medical Director, Global Drug Safety Expert

    1 week ago

    Boston, Massachusetts, United States Alexion Full time

    Job Summary:The Senior Medical Director, Global Drug Safety Expert will provide strategic and operational oversight of Alexion's Safety Surveillance and Risk Management activities for assigned therapeutic areas. This includes defining the Safety Surveillance and Risk Management strategy and ensuring its execution through leadership of a team of Medical...

  • Administrative Assistant

    1 week ago

    Boston, Massachusetts, United States Action for Boston Community Development Full time

    Job DescriptionThe Administrative Assistant I/Billing Clerk plays a vital role in ensuring the day-to-day activities of our organization run smoothly and efficiently. This position is responsible for promoting the mission of Action for Boston Community Development and communicating this mission to staff, families, and the community.This role requires...

  • Part Time Executive Administrative Support Specialist

    5 days ago

    Boston, Massachusetts, United States Insight Global Full time

    Insight Global is seeking an experienced Administrative Assistant to provide high-level support to a team of executives in the Boston, MA area.Key Responsibilities:Provide administrative and organizational support to five executives on the core team.Manage calendars, coordinate travel arrangements, and prepare meeting materials.Develop and maintain...

  • Administrative Operations Assistant

    5 days ago

    Boston, Massachusetts, United States Jobs for Humanity Full time

    Company DescriptionJobs for Humanity is a collaborative platform that supports inclusive and just employment ecosystems. We work with YUPRO Placement to promote skills-first hiring practices.Job Title Office AdministratorThis is a contract opportunity with a hybrid/remote schedule in Boston, MA. As an Administrative and Operations Assistant, you will support...

  • SQL Server Database Administrator

    5 days ago

    Boston, Massachusetts, United States Saxon Global Full time

    Job Title: SQL Server Database AdministratorAbout the Role:At Saxon Global, we are seeking a highly skilled SQL Server Database Administrator to join our team. As a key member of our database administration team, you will be responsible for ensuring the smooth operation of our SQL Server databases. This includes providing database administration services in...

  • Clinical Trial Administrator

    2 weeks ago

    Boston, Massachusetts, United States Beacon Hill Life Sciences - Boston Full time

    Job TitleClinical Trial Administrator - Late Stage Study ExpertBeacon Hill Life Sciences - Boston is seeking a highly experienced Clinical Trial Administrator to manage the administrative aspects of clinical trials at every stage of the process.Key Responsibilities:Study Documentation: Prepares and assembles study documentation and supports the Clinical...