Administrative Coordinator

2 weeks ago

Houston, Texas, United States My Houston Surgeons PLLC Full time
Job Overview

The Administrative Coordinator at My Houston Surgeons PLLC is integral to the efficient functioning of our office environment. This role encompasses a wide range of administrative responsibilities aimed at supporting our medical professionals and enhancing office productivity. The ideal candidate will exhibit strong organizational skills, attention to detail, and outstanding communication abilities.

Key Responsibilities
  1. Employee Management: Responsible for creating and distributing employee identification badges.
  2. Logistics Coordination: Manage weekly grocery pickups and inventory for office meals and snacks.
  3. Supplies Procurement: Oversee orders for essential supplies from vendors, including kitchen and office items.
  4. Kitchen Oversight: Organize weekly kitchen duties and ensure cleanliness and orderliness.
  5. Event Coordination: Facilitate lunches and events organized by representatives, ensuring adequate provisions for all staff.
  6. Communication Management: Maintain and update contact lists and organizational charts.
  7. Onboarding Support: Assist in setting up new hires with necessary training and tools.
  8. Credentialing Follow-Up: Ensure all staff credentials are current and properly documented.
  9. Staff Recognition: Coordinate appreciation events and manage greetings for staff milestones.
  10. Errand Running: Handle various errands including banking and IT needs.
  11. IT Troubleshooting: Address minor IT issues and escalate when necessary.
  12. Office Supplies Management: Order and organize office supplies with supervisor approval.
  13. Documentation: Maintain accurate records of meetings and communications.
  14. New Hire Essentials: Order uniforms and business cards for new employees.
  15. Compliance Assistance: Support HR in ensuring timely completion of compliance documentation.
  16. Mail Management: Handle incoming and outgoing correspondence efficiently.
  17. Orientation Preparation: Compile and create orientation materials for new hires.
  18. Team Engagement: Foster a positive work environment through effective interpersonal skills.
Qualifications

Applicants should possess a combination of education and experience that demonstrates proficiency in healthcare operations. A high school diploma or GED is required, while an associate's or bachelor's degree in healthcare administration or a related field is preferred. Basic Life Support (BLS) certification may be necessary. Proficiency in Microsoft Office Suite is essential.

Core Competencies
  • Strong interpersonal skills with a focus on confidentiality and respect.
  • Critical thinking and decision-making capabilities.
  • Excellent organizational and leadership skills.
  • Knowledge of financial regulations and risk management.
  • Customer service orientation and social awareness.
  • Detail-oriented with a commitment to quality.
  • Effective verbal and written communication skills.
  • Ability to foster teamwork and positive relationships.
  • Self-sufficient with a strong work ethic.
  • Professional demeanor and punctuality.

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