Travel Coordinator/Program Assistant VI

12 hours ago

Washington, Washington, D.C., United States Bering Straits Native Corporation (BSNC) Full time
Job Summary:

Arcticom, a subsidiary of Bering Straits Native Corporation, is seeking a Travel Coordinator to support the Department of State. The successful candidate will be involved in extensive contact with the public, often under time constraints and in challenging situations. This position is self-managed and independently works at the direction of the government, directly related to the business operation supporting the Foreign Service objectives.

Key Responsibilities:

Coordinate and manage the confirmation that paid DOS interns travel reservations are complete.
Provide support during the travel process, including processing of forms related to travel requests and vouchers and entering data into an automated travel system.
Correspond with student interns or internal/external stakeholders for a variety of reasons, including to assist in reserving plane tickets, to reschedule travel itineraries, to obtain missing information, or to advise the status of travel vouchers.
Send travel account (E2) request documents to the interns and review for accuracy and submit the account request to the E2 accounts team for paid student intern travel processing and approval.
Provide E2 training to student interns assistance in submitting their travel requests in E2.
Maintain accurate spreadsheets indicating voucher costs for student interns.
Resolve last-minute travel issues (e.g., delayed/cancelled flights), requiring the team members to be on standby during the weekend travel dates.
Review for accuracy and then process 1,600 travel vouchers (two vouchers for fall interns due to the change in fiscal year), resolve travel voucher issues.

Requirements:

Bachelor's degree
3+ years of relevant experience
Self-directed and able to work without supervision
Excellent written and verbal communication skills
Excellent interpersonal skills
Excellent time management skills and ability to prioritize
Prior experience in relevant field
Must be fully conversant with word processing and spreadsheet software
Willingness to learn and motivated to take on additional projects and solve problems
Highly organized multi-tasker who works well in a fast-paced environment
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
Uses discretion and independent judgement in performance of duties

Work Environment:

The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. Occasional travel may be required.

Additional Qualifying Factors:

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

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