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Community Programs Coordinator

2 months ago

Washington, Washington, D.C., United States Association for Research and Enlightenment Inc Full time
Job Description

**Job Summary**

The Community Programs Associate provides critical support to the Community Programs Manager and Events Department by assisting with the coordination and facilitation of various conferences, workshops, trainings, and online events for the Association for Research and Enlightenment Inc. This role involves coordinating direct mail plans and list selections to promote other sub-departments within the Events Department.

Key Responsibilities:

  • Plan and organize logistics for both in-person and virtual events, including catering, lodging, transportation arrangements, and audio/visual equipment.
  • Collaborate with other departments such as Field Conferences/Retreats, Events Programming and Production, Bookstore, and Tours to ensure successful coordination of events.
  • Assist with marketing of Headquarters events, including calendar listings, targeted emails, media ads, social networking sites, and special brochure mail outs.
  • Coordinate with Production Department in the preparation, printing, and mailing of event flyers.
  • Collaborate with Marketing and Web Designer to ensure timely addition of events to the website, create watch pages for virtual events, and update FAQs.
  • Responsible for preparation of quality handouts and materials for conferences and events.
  • Coordinate mailings to ARE members and friends with Field Conferences/Retreats Coordinator by selecting mail parameters in appropriate demographic range.

Requirements:

  • Bachelor's degree in marketing/communications or related field of study.
  • Three to five years' experience in convention services, event planning/marketing or related hospitality services industry required.
  • Minimum three years' experience in general office responsibilities and procedures.
  • Computer proficiency in Microsoft Applications (Word, Outlook, Excel, Publisher, PowerPoint) with some graphics/design experience preferred.

Physical Requirements:

  • Ability to occasionally lift/carry up to 20 lbs. of handouts and program supplies.
  • Ability to travel domestically and abroad.
  • Ability to move between buildings on uneven ground and to use staircases in historical buildings.

Equal Employment Opportunity:

The Association for Research and Enlightenment Inc. is an equal opportunity employer and welcomes applications from diverse candidates.