Office Support Specialist

2 weeks ago

Richmond Heights, Virginia, United States Kositzka Wicks and Co Full time
Job Overview

As a vital member of our team at Kositzka Wicks and Co, the Production Assistant will play a key role in ensuring the smooth operation of our office environment.

Key Responsibilities:

  • Performing clerical tasks such as typing, copying, and scanning essential documents including tax returns and financial statements.
  • Managing the logging and scanning of client materials efficiently.
  • Handling Iron Mountain requests by retrieving and organizing boxes.
  • Overseeing inventory checks, product ordering, and unpacking deliveries.
  • Maintaining kitchen supplies and ensuring cleanliness by running the dishwasher.
  • Restocking copier stations and meeting rooms to ensure readiness for use.
  • Monitoring and managing the office inbox and outbox.
  • Distributing mail and managing shredding tasks.
  • Conducting occasional runs to the Post Office and handling bank deposits.
  • Troubleshooting issues with copiers and printers as they arise.
  • Setting up meeting rooms for staff gatherings.
  • Assisting with the handling and movement of office materials.
  • Providing various forms of office support as needed.

Note: We are committed to providing reasonable accommodations to enable individuals with disabilities to perform essential functions.

Qualifications:

  • A high school diploma is required; a Bachelor's degree in Business Administration or a related field is preferred.
  • Experience with Axcess CCH/Wolters Kluwer products or similar tax preparation software is advantageous.
  • A minimum of four years of relevant experience in a CPA firm is preferred.

Skills and Abilities:

  • Exceptional written and verbal communication skills.
  • Detail-oriented with strong organizational abilities.
  • Professional demeanor and a positive attitude.
  • A collaborative team player who values feedback.
  • Strong analytical and critical thinking skills.
  • Ability to thrive in a paperless environment.
  • Excellent time management skills with a proven track record of meeting deadlines.
  • Capability to perform well in a fast-paced and occasionally stressful setting.
  • In-depth knowledge of office administration and recordkeeping systems.
  • Proficiency in Microsoft Office Suite or similar software, with a willingness to learn new tools.

Physical Requirements:

  • Ability to sit for extended periods while working at a desk and on a computer.
  • Occasional lifting of boxes and paperwork weighing up to 25 pounds.

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