Procurement Specialist

11 hours ago


Hamilton, Montana, United States GAP Solutions, Inc. Full time
Job Summary

GAP Solutions, Inc. is seeking a highly skilled Procurement Technician to join our team. As a Procurement Technician, you will provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases (NIAID).

Key Responsibilities
  • Edit and format procurement documents, correspondence, and memos to ensure accuracy and compliance with regulations and policies.
  • Review submitted documents for completeness and ensure all files are complete and in order before closing out.
  • Research and resolve unpaid invoices by investigating missing and incomplete orders.
  • Enter data into spreadsheets for purchasing files using Microsoft Excel.
  • Run daily Invoice on Hold reports to ensure timely payment of invoices.
  • Assist Purchasing Agents with follow-up calls to vendors to clarify questions and resolve issues.
  • Create and distribute closeout modifications and document purchasing files with receiving documentation.
  • Perform purchase order closeout by ensuring final payment is made and all files are complete.
  • Document file procurement in purchase orders and enter FPDS reporting for modifications/closeouts in accordance with regulations.
  • Assist other staff members as needed and maintain all purchase order files, ensuring all documentation is included.
  • Ensure files are complete and all required documents are included, including invoices, receiving documentation, FPDS records, and other relevant documents.
Requirements
  • High School Diploma or equivalent.
  • Experience in invoice management and deliverable review and acceptance.
  • Skilled in Microsoft Office Suite (Word, Excel, PowerPoint).
What We Offer

GAP Solutions, Inc. is an Equal Opportunity/Affirmative Action employer. We offer a competitive salary and benefits package to our employees.



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