Director's Office Assistant

2 months ago

Woodland, California, United States Sakata Seed America, Inc. Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to provide high-level administrative support to the Director of Finance and the Director of Human Resources at Sakata Seed America, Inc.

Key Responsibilities
  • Calendar Management:
    • Coordinate and schedule meetings, appointments, and events for the Directors.
    • Arrange travel itineraries, accommodations, and transportation for the Directors.
  • Communication:
    • Provide communication support, including drafting and editing correspondence and managing sensitive information.
    • Maintain confidentiality and handle sensitive information with discretion.
  • Information Management:
    • Organize and maintain functional information, files, and documents to ensure easy access and retrieval.
    • Prepare reports, presentations, and other documents as needed for the finance and human resources departments.
  • Meeting Administration:
    • Coordinate and manage logistics for functional meetings, including agenda preparation and meeting materials distribution.
    • Ensure post-meeting follow-up and follow-through on action items.
  • Project Management:
    • Assist project teams in the timely completion of projects related to finance and human resources.
    • Ensure deadlines are met and projects are delivered on time.
  • Process Improvement:
    • Actively seek and implement constant improvement of functional processes.
    • Explore new technologies for increased effectiveness and efficiency.
Requirements
  • Education:
    • High school graduate or equivalent required.
    • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Experience:
    • Minimum of 3 years of experience as an executive assistant or in a related administrative support role.
    • Experience in supporting senior-level directors is highly desirable.
  • Skills:
    • Meticulous attention to detail to ensure accuracy in all tasks and communications.
    • Higher-level communication skills, both verbal and written, ensuring clear and effective interaction.
    • Expertise in coordinating and managing projects and events.
Benefits
  • Salary:
    • $70,000-$75,000 per year.
  • Benefits Package:
    • Medical, Dental & Vision Insurance coverage for employees and their families.
    • Basic Life & AD&D Insurance.
    • 401k program with company match.
    • Profit Sharing program (via 401K).
    • Holiday & Performance Incentive Bonus program.
    • Paid Vacation: 10 days per year to start, increases with tenure.
    • Sick Leave: 1 hour accrued per 30 hours worked for first 30 days, 6.67 hours per month after.
    • 14 paid company holidays, 2 floating holidays & birthday off.
    • Paid Family Leave: 15 days after 12 months of service of FMLA qualifying events.
    • Company provided EAP.
    • Company provided subsidy for health/fitness clubs & apps.

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