Administrative Manager

2 days ago


Bloomington, Illinois, United States American Systems Full time
Job Title: Junior Administrative Manager

We are seeking a highly skilled Junior Administrative Manager to support our team in McLean, VA. As a key member of our team, you will be responsible for providing administrative support to our program management team, including preparing forecasts, analysis, and reconciliation of finance, business conditions, and other related areas.

Key Responsibilities:
  • Support and prepare forecasts, analysis, and reconciliation of finance, business conditions, and other related areas.
  • Work with a team of driven, supportive, and highly skilled professionals.
  • Prepare various project reporting requirements.
  • Build and maintain financial databases, generate reports and documentation.
  • Review monthly project costs and revenue, monitor actual cost performance against plans/budgets, prepare variance analysis and identify areas of improvements and continually update to meet the changing need of the client and program.
  • Monitor weekly labor charging.
  • Maintain Employee Workforce in Costpoint; Communicate with employees on charge codes.
  • Ensure timecard corrections and cost reclasses are completed timely and accurately before month-end.
  • Update EAC monthly with actuals and updated ETC assumptions after reviewing PM.
  • Track project burn rates, forecast expected project burn against funding, and provide mitigation recommendations to PM as needed.
  • Monitor program margin and provide margin improvement recommendations to PM as needed.
  • Ensure project setup is complete and accurate to include ceilings and cost overrides.
  • Analyze program variances monthly and provide comments.
  • Provide ad hoc analysis and scenario modeling.
  • Review and approve customer invoice.
  • Perform actual to forecast and actual to budget analysis.
  • Provide monthly financial reporting and analysis as well as ad hoc reporting.
  • Prepare and submit purchase requisitions.
  • Provide support to tasks such as data entry, preparing reports, and assisting with presentations.
  • Prepare reports that detail business performance metrics.
  • Support financial audits as needed.
Requirements:
  • Bachelor's level degree in Accounting, Finance, Business Administration.
  • Have an active Secret security clearance or the ability to obtain a Secret security clearance (US Citizenship).
  • At least 2+ years of experience in Project, business, and financial management.
  • At least 1 year of experience in Financial analysis for Federal government contracting.
  • Intermediate/Advanced in Microsoft Excel, Word, Project, and PowerPoint.
  • Experience with DELTEK, Costpoint, SharePoint, Earned Value Management System.

AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is $61,000 - $75,000. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans (including ESOP and 401k), insurance programs, and education and training assistance



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