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Senior Administrative Assistant

2 months ago

Bloomington, Illinois, United States The MITRE Corporation Full time
Job Summary

We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support to the Enterprise Program Management Office (EPMO) within MITRE's Center for Transforming Health (CTH) and to the CTH Center Chief Engineer.

Key Responsibilities
  • Provide direct administrative support to the Director of the EPMO and the CTH Chief Engineer, including calendar management and meeting scheduling.
  • Plan, coordinate, and support various meetings, including EPMO Division meetings, CTH Town Hall meetings, leadership team meetings, technical reviews, and small group meetings.
  • Develop and maintain excellent working relationships with other administrators, assess and improve administrative processes as needed, and maintain state-of-the-art knowledge of MITRE's administrative support systems, policies, and processes.
  • Coordinate non-local travel arrangements, prepare related expense reports, and assist with tracking the annual Health and Human Services Records Management Training for staff.
  • Serve as Timecard Coordinator for EPMO staff and the CTH Chief Engineer, order division office supplies and Center-level software, and hold a MITRE Corporate Purchasing Card.
Requirements
  • Typically requires a minimum of 4 years of related experience with a High School Diploma or equivalent in education, or 2 years' experience and an Associates' degree, or equivalent.
  • Superb attention to detail, excellent written, communication, and interpersonal skills, and demonstrated ability to effectively prioritize work under tight deadlines.
  • Demonstrated ability to build strong external and internal networks, highly effective relationships with business leaders, sponsors, and colleagues, and ability to produce executive-level recommendations and presentations.
About MITRE

MITRE is a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth.

We are committed to tackling our nation's toughest challenges and making a difference every day—working for a safer, healthier, and more secure nation and world.