Administrative and Financial Support Specialist
3 days ago
We are seeking a highly organized and detail-oriented Administrative and Finance Assistant to join our team at ViDARR Defense Solutions.
Job Summary:The successful candidate will provide administrative and financial support to ensure the efficient day-to-day operations of our organization. This role requires strong organizational and financial skills to assist with office management, budgeting, invoicing, and financial record-keeping.
Key Responsibilities:- Administrative Duties:
- Provide high-level administrative support to the CEO and other senior staff members.
- Perform general office duties such as answering phones, responding to emails, and scheduling meetings.
- Maintain office supplies and equipment, and order supplies as needed.
- Organize and maintain office files, both digital and physical, ensuring easy retrieval of documents.
- Multitask effectively in a fast-paced environment, juggling multiple priorities and deadlines while maintaining attention to detail and ensuring high-quality work.
- Finance Duties:
- Respond to vendor and customer inquiries regarding payments and invoices.
- Assist with vendor verification and ensure compliance with company policies.
- Upload vendor invoices into the accounting system and ensure proper documentation.
- Assist with credit card reconciliation by matching transactions and receipts.
- Scan, organize, and manage mail correspondence for proper record-keeping.
- Assist with audits by preparing documentation and reports.
- Support the finance team with other administrative tasks as required.
- Associate's degree in Business Administration, Finance, Accounting, or a related field (Bachelor's degree preferred).
- Proven experience in administrative roles with exposure to financial tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, SAP) desired.
- Excellent organizational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to maintain confidentiality with sensitive information.
- Experience with bookkeeping and financial processes is a plus.
- Must be a US citizen, or a Resident Alien (Green Card) to apply for the job.
- 30-40 hours per week.
- 25-30 hours per week will be spent in the office, with the remaining 5-10 hours worked remotely. Flexibility is required for specific projects and deadlines.
- Problem-solving and multitasking abilities.
- Strong time management skills and the ability to meet deadlines.
- Ability to work independently and as part of a team.
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