Administrative Support Specialist

2 weeks ago

Portsmouth, Virginia, United States Labor Finders Full time
Job Title: Office Assistant

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Labor Finders. As an Office Assistant, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our staff.

Key Responsibilities:
  • Organize and maintain office files and records, ensuring accuracy and validity of information.
  • Sort and distribute communications in a timely manner, including emails, letters, and packages.
  • Create and update records, schedules, and calendars as needed.
  • Schedule and plan meetings and appointments, ensuring efficient use of time.
  • Monitor supply levels and handle shortages, maintaining a well-stocked office environment.
  • Resolve office-related malfunctions and respond to requests or issues in a timely and professional manner.
  • Coordinate with other departments to ensure compliance with established policies and procedures.
  • Maintain positive relationships with suppliers, customers, and colleagues, providing exceptional customer service.
  • Perform receptionist duties as needed, including answering phones and greeting visitors.
Requirements:
  • Proven experience as a back office assistant, office assistant, virtual assistant, or in another relevant role.
  • Knowledge of back-office computer systems and software.
  • Working knowledge of office equipment, including printers, scanners, and photocopiers.
  • Thorough understanding of office management procedures and protocols.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Analytical abilities and aptitude in problem-solving, with a focus on finding creative solutions.
  • Excellent written and verbal communication skills, with the ability to communicate effectively with staff, customers, and suppliers.
  • Proficiency in MS Office, including Word, Excel, and Outlook.
What You'll Gain:
  • Staying active and engaged throughout the day, with a variety of tasks and responsibilities.
  • Developing customer service skills, including dealing with multiple customers, co-workers, and superiors.
  • Enhancing communication skills, including learning how to talk to diverse sets of customers, co-workers, and superiors.
  • Improving problem-solving and crisis management skills, including avoiding and resolving potential negative customer experiences.
  • Building teamwork and collaboration skills, including partnering with co-workers and supervisors to ensure customer satisfaction.
  • Developing teaching and management skills, including helping to train and prepare new employees for the job.
  • A rewarding career with opportunities for training, advancement to supervisory or management roles, and potential for higher pay with prior experience.

We offer a dynamic and supportive work environment, with opportunities for growth and development. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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