Office Coordinator

1 week ago


West Chicago Illinois, United States S&K Building Services Full time

S&K Building Services is currently seeking an Office Coordinator to join our team.

In this pivotal role, you will contribute significantly to delivering exceptional service to our clients.

Your primary duties will encompass the precise management of Accounts Receivables and the smooth operation of various administrative tasks.

This position will provide essential support to our branch operations.



KEY RESPONSIBILITIES
Assist the branch by handling phone communications, coordinating schedules, and fostering customer relationships.

Address online inquiries and prepare bids.

Verify work order timelines.

Input invoices and statements into our system; distribute invoices and statements to clients.

Oversee Accounts Receivables and align QuickBooks data with the main office.

Support inventory procurement.

Create and maintain Standard Operating Procedures (SOPs) and operational guidelines.

Perform additional tasks as assigned by the Branch Manager.

WHO WE ARE LOOKING FOR
You possess a minimum of 2 years of experience in an administrative capacity.

You are proficient with technology and skilled in utilizing various software applications.

You have a strong command of Microsoft Word, Excel, Teams, and Outlook.

You are experienced with QuickBooks Online.

Your data entry skills are exceptional.

You demonstrate a keen attention to detail.

You are an analytical thinker, capable of identifying discrepancies and implementing solutions for seamless operations.

You possess outstanding verbal, written, and interpersonal communication abilities.

You are focused on tasks and results, thriving in a dynamic environment with competing priorities.

You are available to work a standard schedule of 8am-4pm, Monday through Friday.

PREFERABLE QUALIFICATIONS
Experience with customer relationship management (CRM) systems is a plus.

Background in managing Accounts Receivables is advantageous.

Experience in the Field Services sector is beneficial.

WHAT WE PROVIDE
Competitive hourly wage ranging from $20 to $27.

Weekly compensation.

Comprehensive Health Care Plan (Medical, Dental & Vision) - Benefits commence on the first of the month following 30 days of employment.

Retirement Plan (401k with company matching contributions).

Paid Time Off and Paid Holidays.

Opportunities for Training and Development.
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