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Office Coordinator

2 months ago

Chicago, United States Mack & Associates, Ltd. Full time

A cutting-edge software company in the heart of downtown Chicago is on the lookout for an energetic and proactive Office Coordinator to become a vital part of their team. This role is perfect for someone who thrives on keeping things organized and running smoothly, all while contributing to the success of a dynamic and fast-paced environment. The Office Coordinator will play a pivotal role in ensuring that the office operates like a well-oiled machine. This isn't just about managing the day-to-day—it’s about creating a space where innovation and collaboration flourish. The ideal candidate is a detail-driven, self-motivated individual with a knack for juggling multiple tasks and a passion for maintaining a seamless workflow. This opportunity offers ample room for growth, great benefits including unlimited PTO and hybrid flexibility, and a salary of $45k.


Key Responsibilities:

  • Create and maintain a professional, organized, and efficient workspace. Handle everything from managing supplies to ensuring all office equipment is in top shape
  • Keep the office running smoothly by managing calendars, scheduling meetings, and assisting executives and teams with day-to-day tasks
  • Bring the team together by planning and executing engaging company events, both in-person and virtual
  • Be the go-to person for internal and external communications, making sure inquiries are handled swiftly and professionally
  • Work closely with building management and maintenance teams to ensure the office environment is always at its best
  • Arrange travel and accommodations for employees and guests, ensuring a hassle-free experience
  • Partner with HR to welcome new employees, from setting up workstations to coordinating training for a smooth onboarding process
  • Collaborate with IT to ensure all office technology is running smoothly, from video conferencing to collaboration tools
  • Keep company records, documents, and contracts organized and easily accessible
  • Track office-related expenses and ensure everything stays within budget
  • Jump in to assist various departments with ad-hoc projects and tasks, making a difference wherever needed


Qualifications of the Office Coordinator:

  • Bachelor’s degree in Business Administration, Office Management, or a related field preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools like Slack, Trello, or Asana
  • Strong organizational and multitasking skills, with the ability to prioritize tasks effectively
  • Excellent verbal and written communication skills
  • Ability to work independently and as part of a team
  • Experience with event planning and coordination is a plus
  • Positive attitude and willingness to adapt to changing priorities


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