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Office Coordinator

2 months ago

Chicago, Illinois, United States Velocity Risk Full time
About the Role

The Office Administrator will play a vital role in building a fun, inclusive, and enjoyable environment for the office. This includes coordinating with the Office Manager and People Business Partner in organizing and facilitating corporate events and special functions for a symbiotic culture experience.

Key Responsibilities
  • Provide engagement activities and creative culture-building initiatives for the office.
  • Manage the daily office functions, supporting the leadership team at the location and the other employees.
  • Coordinate building and maintenance issues for general repairs and updates.
  • Act as the Location's Ambassador and face of Velocity for all onsite broker/client guests, all local vendors, and any third-party visitors.
  • Maintain and manage the facilities of the office: equipment, supplies, refreshments, swag and oversee ordering for replacements/initiatives/improvements.
  • Manager in-house employee lunch process.
  • Support Executive Assistants with Senior Leadership-led events both locally and non-local, including the annual All Hands.
  • Manage all incoming and outgoing mail, including those with confidential information.
  • Perform clerical work for departments as Executive Officers and Business Unit leaders requested.
  • Assist office with travel bookings to various domestic locations.
Core Competencies
  • Collaboration and a spirit of Camaraderie – energized by being with and helping others.
  • Service-oriented – driven by excellence in the services delivered with a focus on positive interactions
  • Autonomous – successfully working without direct supervision and able to be proactive in tasks and projects
  • Continuous improvement mindset – always open to ideas for improvement and actively working to make things better
  • Communication – superb skills in writing and verbally communicating
  • Attention to detail – passionate about getting things done right.
  • Organized and Agile – able to keep on track with multiple projects and changing priorities, without letting things slip through the cracks
  • Known for your can-do, make it happen attitude.
Qualifications
  • Previous office administration experience preferred, but not required.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office suite (Word, Excel, Outlook).
  • Ability to multitask and adapt in a fast-paced environment.
  • High school diploma or a bachelor's degree in business, administration, or a related field.
  • Familiarity with office management procedures.
  • Comfortable handling confidential information.
  • Superb written and verbal communication skills.
  • Strong time-management and multitasking abilities.