Executive Assistant

1 week ago


Miami, Florida, United States Careerxchange Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our team at Careerxchange, Inc. in Downtown Miami.

Key Responsibilities
  • Provide exceptional customer service as the primary point of contact at the front desk, greeting clients with a friendly and professional demeanor.
  • Manage and coordinate essential documents, including Certificates of Occupancy, vendor leases, and contracts.
  • Oversee maintenance crew scheduling and vendor communications.
  • Order and manage office supplies to ensure a smooth-running office.
  • Utilize good judgment in problem-solving and managing administrative tasks.
  • Assist in various administrative tasks, supporting management as needed.
Requirements
  • Bilingual (English and Spanish) with strong organizational skills and attention to detail.
  • Ability to handle multiple tasks and prioritize effectively.
  • Positive attitude and professional demeanor, especially in client-facing interactions.
  • Proficiency in Microsoft Office and other relevant software.
Benefits
  • Health benefits start the first of the month following 60 days of employment.
  • Paid Time Off (PTO) and paid holidays.
  • 401k participation after one year of service, with a company match of 100% up to 4%.
  • Parking or Metro pass provided by the company.
  • Comprehensive training on internal software systems.
  • Work hours 8:30am to 5:00pm Mon-Fri

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