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Court Operations Assistant

2 months ago

Memphis, Tennessee, United States Shelby County Full time

Position Overview

This role involves performing clerical tasks related to court operations under direct supervision within designated court settings.

Compensation Level: 41H

Essential Qualifications

100% -

1. A minimum of two (2) years of relevant experience in clerical, bookkeeping, data processing, or statistical roles; AND

2. A high school diploma or equivalent GED; OR

3. One (1) year of relevant clerical, bookkeeping, data processing, or statistical experience, along with one (1) year of college education (30 semester hours or 36 quarter hours).

4. EVIDENCE OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS MANDATORY.

Key Responsibilities

1. Organizes and prepares the docket or calendar of cases for the assigned courtroom.

2. Reviews legal documents submitted to ensure compliance with court procedures and regulations.

3. Assembles court case files; manages the posting, filing, and routing of documents.

4. Clarifies procedures or forms to individuals requesting assistance.

5. Gathers and provides information for judges, contacting witnesses, attorneys, and litigants to collect necessary details for court proceedings and instructs parties on their court appearances.

6. Administers oaths to witnesses, attorneys, and litigants.

7. Records minutes of court sessions and prepares documentation accordingly.

8. Documents case outcomes, court orders, and coordinates the payment of court fees.

9. Inputs various court-related information into computer systems, making edits and deletions as necessary.

10. Performs additional related duties as assigned.

Knowledge, Skills, and Abilities (KSAs)

KSAs -

1. Familiarity with various legal documents issued by the court.

2. Capability to maintain a systematic record-keeping and filing system.

3. Proficiency in collaborating with court officials.

4. Competence in utilizing personal computers.

5. Ability to write clearly on legal documents and court files.

6. Strong communication and organizational skills.

7. Aptitude for performing precise mathematical calculations.

Disclaimer

This position requires a background check for any convictions that may significantly relate to the job responsibilities. Only convictions that are directly relevant to the job duties will be taken into account and will not automatically disqualify the applicant.