Administrative Assistant
3 days ago
We are seeking a highly organized and detail-oriented Part Time Administrative Assistant to join our team at Artemis Lifestyle Services Inc. The successful candidate will provide administrative support to our Community Association Manager and assist with various tasks related to community management.
Key Responsibilities:- Provide administrative support to the Community Association Manager, including updating homeowner's account information, sending email communications, and preparing welcome packages for new homeowners.
- Assist with vendor management, including bidding, hiring, and monitoring vendors to ensure professional contract management practices.
- Manage the vendor work order process and communicate scheduling with vendors and residents.
- Conduct community and common area inspections to ensure proper maintenance services are being fulfilled.
- Assist with covenant enforcement, including issuing and following up on violation notices for noncompliance.
- Perform other administrative tasks as required.
- High-school Diploma / GED
- 1 year experience in an administrative assistant or customer service role
- Knowledge of HOA/CONDO is a plus
- Excellent customer service skills
- Ability to communicate effectively orally and in writing
- Ability to establish and maintain productive working relationships with staff, vendors, and residents
- Working knowledge of association documents, a plus
- Proficient in Microsoft Office suite of programs: Word, Excel, and Outlook
- Ability to meet deadlines
- Ability to multi-task and learn at a fast, hands-on pace
- Ability to work with little supervision, problem-solve, and be proactive rather than reactive
- Ability to make decisions and carry out directions
- Excellent organizational skills and ability to prioritize work
- Must be authorized to work in the US
- Must have valid driver's license
- Must have background screen results that meet the criteria of Artemis Lifestyle Services Inc. for the position
Works on-site within the community 50-75% of the time. Must be able to stand for extended periods, sit; walk; use hands and fingers to feel and handle; reach with arms and hands; talk, hear, stoop, kneel, and crouch; lift weight or exert force of up to 30lbs. Must have the ability and be willing to work occasional nights or weekend days for job/community-related functions.
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