Administrative Assistant
3 days ago
We are seeking a highly skilled and organized Administrative Assistant to join our Legal Division team. As a key member of our team, you will provide administrative support to a senior group of executives, coordinating complex meetings and conference calls, handling high-volume phone calls, and interacting with high-level business leaders in a professional and effective manner.
Responsibilities and Qualifications- Provide administrative support in a complex team environment to a senior group of executives.
- Coordinate complex, senior-level internal and external meetings and conference calls.
- Handle a high volume of phone calls and interact with high-level business leaders in a professional and effective manner.
- Support internal and external managers or clients.
- Organize and ship literature to clients.
- Respond and follow up on client requests.
- Maintain complex and extremely detailed calendars and prioritize meeting requests and related logistics.
- Coordinate a high volume of domestic and international travel arrangements and process expense reports.
- Prepare and distribute divisional correspondence, memos, letters, reports, or other documents as requested.
- Maintain an understanding of firm policies and handle certain issues independently.
- Manage monthly invoices and arrange for payment.
- On-board new hires, process new employees, transfers, terminations, etc.
- Responsible for participation in general administrative duties, ad-hoc projects, committees, and group events.
- Order supplies and keep inventory well-stocked.
- Requires excellent interpersonal and communication skills.
- High attention to detail.
- Ability to maintain high standards despite pressing deadlines.
- Ability to solve problems quickly and efficiently.
- Strong knowledge of general business, corporate, and government cultures.
- Ability to handle highly sensitive, confidential, and non-routine information.
- Self-starter with excellent anticipation skills, problem-solving, and follow-up.
- Demonstrated dependability and sense of urgency about getting results.
- Demonstrates high degree of integrity and confidentiality.
- Strong organizational skills.
- Comfortable working with people at all organizational levels.
- Comfortable working in a sometimes hectic, high-pressure environment.
- Ability to display a consistent, professional degree of communication.
- Ability to work well under pressure, adapt to unexpected events, prioritize, and multi-task in a deadline-driven environment.
- Must be able to prioritize a variety of time-sensitive tasks.
- Must have excellent judgment, independent thinking, and resourcefulness.
- Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Team player with a positive attitude.
- Highest degree of integrity, professionalism, diplomacy, and discretion required.
- Prefer 3+ years of experience.
At Goldman Sachs, we commit our people, capital, and ideas to help our clients, shareholders, and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities, and investment management firm. Headquartered in New York, we maintain offices around the world.
We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness, and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at www.goldmansachs.com/careers.
We're committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/disability-accommodations/.
The Goldman Sachs Group, Inc., 2020. All rights reserved. Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity.
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