Administrative Project Associate

2 weeks ago

Salinas, California, United States MGE Underground, Inc. Full time
Job Overview

ABOUT MGE UNDERGROUND, INC.
MGE Underground, Inc. is a premier utility infrastructure contractor dedicated to serving utility providers across California. Our headquarters are located in Paso Robles, with regional hubs strategically positioned throughout the state.

At MGE, we strive to be the foremost provider of innovative construction solutions, delivering exceptional value to meet the evolving utility and infrastructure needs of our clients.

OUR CORE VALUES

S.C.R.I.P.T. FUN
Our achievements are guided by our fundamental values.

YOUR ROLE IN OUR SUCCESS

The Project Administrative Assistant will play a crucial role in supporting the Project Management Department and handling project-specific tasks. Key responsibilities will encompass managing schedules, data entry, and overseeing project documentation. This position requires close collaboration with team members and various departments, emphasizing a proactive approach to fostering a positive experience for all stakeholders.

KEY RESPONSIBILITIES
  • Provide comprehensive administrative support across the Project Management department.
  • Maintain an organized supply inventory, process orders, verify receipts, and coordinate with accounts payable.
  • Assist in compiling Work in Progress (WIP) reports.
  • Prepare and submit schedules to relevant clients.
  • Update tracking systems to ensure accurate project and program status.
  • Collaborate with the project management team to facilitate and document project information and closeout procedures.
  • Support specific program duties as assigned.
  • Travel as necessary to provide support across the region.
QUALIFICATIONS
  • Valid Class C Driver's License with a clean driving record.
  • Proficient in Microsoft Office Suite.
  • Exceptional time management skills and meticulous attention to detail.
  • Strong written and verbal communication abilities.
  • Excellent organizational and planning capabilities.
  • Ability to quickly learn company software, programs, and processes.
EDUCATIONAL BACKGROUND
  • High School Diploma or GED equivalent.
  • Preferred: Associate degree in a related field.
  • Preferred: At least 1 year of relevant administrative or assistant experience.
  • Preferred: Basic understanding of construction practices and procedures.
COMPENSATION AND BENEFITS

The compensation range for the Project Administrative Assistant position is competitive and based on various factors, including experience, education, and skills.

BENEFITS INCLUDE:

  • 401k plan.
  • Medical, dental, vision, and life insurance.

We prioritize work-life balance, offering vacation accrual for non-exempt employees, along with nine paid company holidays for full-time staff.

Additional benefits encompass:

  • Opportunities for Learning & Career Development.
  • Access to Educational Conferences & Seminars.
  • Employee Assistance Program.
ADDITIONAL INFORMATION

AFFIRMATIVE ACTION/EEO
MGE Underground, Inc. is an equal opportunity employer, committed to diversity and inclusion.

PRE-EMPLOYMENT REQUIREMENTS
Successful candidates must complete a drug screening and background check prior to employment.

PHYSICAL REQUIREMENTS
This role may involve prolonged periods of sitting and working on a computer. Candidates must be able to lift up to 15 pounds.

Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

OTHER DUTIES
Responsibilities may evolve as needed, with or without notice, based on company requirements.

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