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Project Management Administrative Coordinator

2 months ago

Salinas, California, United States MGE Underground, Inc. Full time
Job Overview

ABOUT MGE UNDERGROUND, INC.
MGE Underground, Inc. is a leading contractor specializing in utility infrastructure, dedicated to serving utility providers across California. Our headquarters is located in Paso Robles, complemented by regional offices throughout the state.

OUR MISSION
At MGE, we strive to deliver innovative construction solutions, ensuring exceptional value to meet the evolving needs of our clients in utility and infrastructure development.

OUR CORE VALUES
S.C.R.I.P.T. FUN
Our success is guided by our core values, which shape our actions and outcomes.

ROLE SUMMARY
The Project Administrative Assistant will play a vital role in supporting the Project Management Department, handling various project-related tasks. Key responsibilities include managing schedules, performing data entry, and overseeing project documentation. This position requires close collaboration with team members and various departments, emphasizing a proactive approach to foster a positive work environment.

KEY RESPONSIBILITIES

  • Provide comprehensive administrative support across the Project Management department.
  • Maintain inventory levels, process orders, verify receipts, and manage accounts payable submissions.
  • Assist in the preparation of Work in Progress (WIP) reports.
  • Coordinate and submit schedules to relevant clients.
  • Update tracking systems to ensure accurate project and program status.
  • Collaborate with the project management team to facilitate project information and documentation closeout.
  • Support specific program duties as assigned.
  • Travel as necessary to provide assistance throughout the region.

QUALIFICATIONS

  • Valid Class C Driver's License with a clean driving record.
  • Proficiency in Microsoft Office Suite.
  • Strong time management skills and attention to detail.
  • Excellent written and verbal communication abilities.
  • Effective organizational and planning skills.
  • Ability to quickly learn company software and processes.

EXPERIENCE

  • High School Diploma or GED equivalent.
  • Preferred: Associate degree in a related field.
  • Preferred: At least 1 year of relevant administrative or assistant experience.
  • Preferred: Basic understanding of construction practices and procedures.

COMPENSATION AND BENEFITS
The compensation range for the Project Administrative Assistant position is competitive, reflecting the skills and experience of the candidate.

BENEFITS INCLUDE

  • 401k plan.
  • Medical, dental, vision, and life insurance.

We prioritize work-life balance, offering vacation accrual for non-exempt employees and nine paid company holidays for full-time staff.

Additional benefits encompass:

  • Learning and career development opportunities.
  • Access to educational conferences and seminars.
  • Employee assistance programs.

ADDITIONAL INFORMATION
AFFIRMATIVE ACTION/EEO
MGE Underground, Inc. is an equal opportunity employer, committed to diversity and inclusion.

PRE-EMPLOYMENT REQUIREMENTS
Successful candidates must pass a drug screening and background check prior to employment.

PHYSICAL REQUIREMENTS
This role may involve prolonged periods of sitting and working on a computer. Candidates should be able to lift up to 15 pounds.

OTHER DUTIES
Responsibilities may evolve based on the company's needs.