Administrative Support Specialist

4 weeks ago


Fort Myers, Florida, United States Universal Engineering Sciences Full time

Job Summary

The Administrative Assistant will provide administrative support to the department, ensuring seamless day-to-day operations. This role is responsible for managing correspondence, reports, and project documentation, as well as maintaining accurate records and billing data.

Key Responsibilities

  • Administrative Support Assist with administrative tasks, ensuring timely completion and accuracy.
  • Correspondence Management Manage and maintain accurate records of correspondence, reports, and project documentation.
  • Billing and Invoicing Ensure all billing and invoicing data is complete, organized, and compliant.
  • Project Documentation Complete and e-file project documentation in the document storage system.
  • Scheduling and Coordination Schedule building inspectors and assist with processing permits as required.
  • Communication Handle phone calls and respond to client inquiries with excellent customer service and professionalism.

Requirements

  • Valid Florida Driver's License with an acceptable driving record.
  • Background Check pass a background check screening in accordance with Florida's Jessica Lunsford Act.
  • Communication Skills ability to read and write, including interpreting documents and speaking effectively.
  • Computer Skills proficiency in computer operation, including sending and receiving emails and data entry.
  • Maintenance ability to maintain high standards of phone etiquette and provide excellent customer service.

Preferred Qualifications

  • High School Diploma or Equivalent preferred.
  • Administrative Experience previous experience in administrative roles, preferably in billing and collection.
  • Computer Skills proficiency in computer operation, including Microsoft Office and document management systems.
  • Communication Skills excellent communication skills, both verbal and written.

About UES

Universal Engineering Sciences provides essential engineering services for prominent and significant projects. Our team members contribute directly to projects that transform communities, delivering groundbreaking solutions for clients. We offer enriching opportunities for career growth at every level.



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