HVAC Administrative Coordinator

1 week ago

Houston, Texas, United States Gilbert' Air Specialist Full time
Job Overview

We are seeking a detail-oriented and innovative Administrative Coordinator to manage office functions and collaborate closely with the General Manager. The ideal candidate will be responsible for developing, assessing, and enhancing policies, systems, and procedures to ensure the office runs efficiently and effectively.

To excel in this role, you should possess strong analytical skills, a comprehensive understanding of office operations, and exceptional organizational abilities, complemented by proactive leadership qualities.

Key Responsibilities:

  • Overseeing daily operations within the administrative department.
  • Assisting the General Manager in formulating the annual business strategy.
  • Reporting inventory levels to the GM when they exceed specified thresholds.
  • Managing all financial activities related to general ledger, accounts receivable, accounts payable, and payroll, ensuring timely production of financial statements.
  • Optimizing accounts payable processes to maximize vendor discounts and ensuring timely payments.
  • Coordinating and promoting office events, including meetings, training sessions, and orientations.
  • Collecting and archiving performance metrics, producing statistical reports for management.
  • Overseeing special projects and monitoring progress towards organizational objectives.
  • Engaging in continuous professional development to enhance skills.
  • Providing excellent customer service by answering phone calls and addressing inquiries promptly.
  • Coordinating responses to product and delivery questions.
  • Utilizing communication tools to direct field teams effectively.
  • Prioritizing urgent communications and organizing tasks accordingly.
  • Compiling daily reports from management and delivering them to the General Manager.
  • Managing company assets, including vehicles and information systems.
  • Ensuring timely payments to avoid finance charges.
  • Adhering to and promoting company policies and values.

Qualifications:

  • A high school diploma or equivalent is required.
  • At least 2 years of experience in a similar administrative role.
  • Strong understanding of emergency protocols and procedures.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office and experienced in data management.
  • Ability to perform well under pressure.
  • Preferred experience in management or financial reporting.
  • Exceptional leadership and resource management skills.
  • Strong problem-solving and critical thinking abilities.
  • Familiarity with project management and deadline tracking.
  • Knowledge of budgeting, human resources, and customer service processes.
  • Commitment to ongoing professional development.
About the Company

Gilberts Air Specialist is a well-respected HVAC company located in Houston, Texas, with over 30 years of industry experience. We are dedicated to providing outstanding HVAC services to both residential and commercial clients. Our mission focuses on delivering reliable, energy-efficient, and cost-effective solutions that guarantee customer satisfaction.

We pride ourselves on our team of skilled professionals who uphold our commitment to quality and customer service. Our workplace fosters collaboration and continuous skill development, and we are an equal opportunity employer that values diversity and inclusion.

Our extensive range of services includes HVAC installations, repairs, maintenance, and sales, utilizing leading brands and advanced technologies to achieve superior results. We prioritize prompt service and ensure our technicians are equipped to meet any HVAC needs.

At Gilberts Air Specialist, we are committed to staying current with industry advancements, providing ongoing training and development opportunities to empower our team to deliver exceptional service and expertise.

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