Branch Operations Coordinator

1 week ago


Sycamore, Illinois, United States Vaco Full time
Job Summary

Vaco is seeking a highly organized and detail-oriented Branch Operations Coordinator to support the day-to-day operations of our branch locations. This role will be responsible for providing administrative support to the branch team, ensuring seamless office management, and maintaining accurate records.

Key Responsibilities
  • Office Management: Oversee general office operations, including greeting visitors, ordering supplies, answering phones, filing, and managing mail.
  • Financial Management: Enter accounts payable invoices, receipts, and expense reports, and reconcile vendor statements.
  • Customer Service: Generate and distribute invoicing for customers assigned to a branch location.
  • Month-End Preparation: Assist in preparing the branch for month-end as directed by the Branch Manager and Vice President of Accounting & Administration.
  • Contract Management: Create subcontractor agreements and guide subcontractors through the sign-up process.
  • HR Support: Act as a liaison between corporate and branch employees on payroll and benefits issues, and provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork.
  • Process Implementation: Assist corporate staff and branch managers in implementing new policies and processes.
  • Administrative Support: Perform various administrative support functions for branch and corporate teams as directed by the Branch Manager and Regional Administrator.
Requirements
  • A degree in accounting or business-related field or a minimum of 3 years of related experience.
  • Strong computer skills and fluency in Microsoft Office.
  • Excellent written and verbal communication skills.
  • Must be detail-oriented, organized, and prioritized in a fast-paced environment.


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